Specifications include, but are not limited to: 1. Coordination, stocking and reporting of USDA commodity processed products. The distributor’s UCARE representative will closely work with each district and the local broker to draw down balances and report usage. 2. Must be able to accommodate delivery times and locations listed in each districts profile. 3. Current ingredient statements and product nutritionals must be available electronically and accessible by each district. As products are added or manufacturers change, updated statements and nutritionals must be updated within 30 days. Comparable items for consideration must provide a nutritional statement and samples provided free of charge. 4. All food products provided must be Zero Trans Fat in the product and all ingredients. 5. Usage reports throughout the year must have the ability to be run by districts. 6. Supplier must submit small, minority, women-owned business enterprise and labor surplus affirmative reports to CSD as requested. 7. All contract changes and/or correspondence after the award must go through the CSD buyer for the entire contract term. Individual districts are not at liberty to make price change decisions. 8. Any extreme circumstances and use of force majeure clause must be communicated to UCARE members. A minimum of thirty (30) days’ notice must be given with documentation to substantiate the extreme circumstance. If unauthorized changes occur, the distributor agrees to reimburse the cost difference to any and all districts affected. 9. Substitutions made for lack of inventory must be minimal. Any substitution from the contract item must be given at the contract item cost. The item substituted must be given in equivalent amount and equal or better quality to what was originally ordered. 10. Each district must be notified of any shortages within 48 hours in advance of substitution. Each district reserves the right to approve/disapprove substitutions. 11. Invoices must reflect all items ordered; deletions and changes to the original order quantity are not acceptable. Distributor must show on the invoice Commodity Price, the Pass Through Value (PTV) Item of the Commodity, Distributors’ Fee and total charge for all commodity process items. These must show separately on the invoice NOT just in total. Invoice must include the purchase order number. Both Net of Invoice (NOI) and /Fee For Service (FFS) are acceptable to use. 12. Distributor will accept liability for doors left open, loss of product, or theft if building is not secured after departure. 13. Distributor will take responsibility for any damages to building or property caused by trucks/drivers.
