Specifications include, but are not limited to: The primary objective of this project is to augment the cooling capacity of the existing system by activating cooling tower cells #6 and #7. The University seeks to retain the services of a Supplier to comply with all Higher Education, State, and federal requirements and support the University’s mission of supplying high quality education to its students and contributing to the advancement of the entire state of Oklahoma. Deliver fast effective service to University Departments. Contain the overall costs of a responsive program. The proposed solution shall be: Flexible to accommodate changing requirements and conditions as needed during the life of the contract; Flexible to comply with, and advance, Higher Education, State and Federal policy changes; Expandable and reducible, as needed, to meet Contract goals and objectives; and, Collaborative with University staff and other University Suppliers to advance Contract goals and objectives. Services to be Provided by the Supplier. The Supplier shall: Project Administration and Management: Contractor Oversight: The Contractor shall operate under the guidance of the Project Manager or the designated representative. All work executed by the Contractor requires prior approval to ensure project alignment Contractor Responsibilities: The responsibilities of the Contractor include: Reviewing original construction and as-built drawings. Review appendix II entitled Condensing Water System Description. Procurement and installation of necessary equipment to make two cooling tower cells operational, including, but not limited to, tower fill support and bracing, distribution laterals, nozzles, fill and drift eliminators, ladderway, fans, gearboxes, motors, sensors, and tower supply/return piping to the condensing water header. University is supplying the following components of this project: fan drive motors, fan drive VFD’s, Amarillo Gear Boxes Collaborating with the university's controls integrators to establish communication between equipment and the plant control system. Collaboration with the university’s electrical contractor to establish power connections and metering to new equipment. Providing comprehensive operation and maintenance training to plant personnel. Clearly define terms, conditions, and the duration of the warranty period. Supplying all necessary parts and materials essential for project completion. Providing weekly status reports and schedule updates to the university project manager. Ensuring inclusion of any necessary work or materials not explicitly stated but vital for the system's seamless operation. University Responsibilities: The University's responsibilities include: Granting vendor access to the UP4 facility. Operating relevant equipment to facilitate the vendor's activities. Providing suitable parking space for up to four vehicles within the UP4 facility compound. Hosting a project kick-off meeting to discuss schedule, scope of services, available records and data, labor law requirements, safety protocols, and other pertinent topics. Appointing a single point of contact for streamlined communication with the Contractor. Project Schedule Timeline: The University envisions a multi-month timeline for the project, commencing after project award. Details to be determined later and based upon material lead times. Seasonal Considerations: Construction and installation work on the tower system can occur year-round. Proposal Requirement: Interested parties are requested to furnish an overview schedule in weeks as part of their proposal. This schedule should account for potential delays and equipment lead times.
