Specifications include, but are not limited to: C.3.1 Needs Assessment. • Evaluating current parks, trails, and recreation systems. • Review existing adopted plans, including the County’s 2003 Comprehensive Plan. Recommend any policy or methodology changes, if needed. • Review of County demographics and provide summary statistics and future anticipations related to families, populations, tourism and make recommendations based on anticipated future needs. • Review overlapping services including County, School District, and City Services to provide potential collaboration recommendations and/or elimination of duplicated services. C.3.2 Community Outreach & Engagement. • Plan a community engagement process that should include multiple community events, survey, and stakeholder meetings. • Use engagement events and to identify future needs/wants in our community. • Plan for meetings with Planning Commission for recommendation to the Yamhill County Board of Commissioners. • Plan for meetings with Parks & Recreation Advisory Board for recommendation to the Yamhill County Board of Commissioners. • Plan for meeting with the Yamhill County Board of Commissioners to present the final plan or adoption. C.3.3 Project Lists, Priority Setting, Pricing Estimates. • Establish a list of projects for each area that identify a priority level based on the needs assessment and community engagement. This list should be broken out by specific park and or section. • Establishing what level priority each project should be based on community engagement. Priority setting should be identified as Near (less than 5 years), Mid (5‐10 years), and Long (10+ years). • Establish any comprehensive plan goals and policy changes, if needed. • Each project should have an estimated cost for budgeting. • Ensure compliance and comparison with the Statewide Comprehensive Outdoor Recreation Plan (SCORP 2019‐ 2023) to ensure priorities align to be competitive with grant applications with Oregon Parks & Recreation grant opportunities. C.3.4 Financial Planning. • Reviewing Parks SDC methodology, recommend revised SDC fees, if necessary, based on needs assessment and levels of service guidelines of the National Parks and Recreation Association. • Review/discuss financial planning for project completion that may include items such as suggested fee schedules for current facilities and additional funding opportunities that are used in other communities to fund Parks and Recreation. This could include utility fees, bonds, or other financing methods currently used to fund Parks and Recreation. C.3.5 Identify staffing needs for Parks and Recreation based on current best practices. C.3.6 The firm selected will be required to create a complete package for adoption by the County’s governing body.
