Specifications include, but are not limited to: 1. The proposal is for the furnishing of all materials, labor, tools and equipment required to meet the needs of the cutting of the cemeteries identified by the Parks & Recreation Department. 2. Offerors shall visit the areas of work and existing facilities and shall fully inform themselves of existing conditions and limitations. 3. The successful offeror will be required to cut weeds, brush and grass to a height of not more than three (3) inches or less than two (2) inches. The successful offeror will also be required to trim all vegetation around the grave markers, trees, fences, curbs and buildings to a height of not more than three (3) inches or less than two (2) inches. Mowing frequency will be once every two weeks. U.G. Parks & Recreation reserves the right to adjust mowing frequency accordingly. 4. Contractor will maintain a consistent, straight mowing pattern. 5. All displaced or broken grave markers and sunken grave plots must be reported to Park Maintenance Personnel. A list of all broken or damaged grave markers should be made with both the successful bidder(s) and Park Maintenance Personnel present and prior to any work occurring. 6. Offerors are required to list a separate cost for the cutting of each cemetery. The number of times the various cemeteries will be cut will be determined after the proposals have been received, as the Unified Government has a limited budget. The successful offeror and the Unified Government will develop a cutting schedule after the RFP closing and prior to award. 7. The Unified Government will require that each cemetery be cut within (7) calendar days prior to Mother’s Day, Memorial Day and Father’s Day. In the event that the contractor is not able to meet this schedule the Unified Government reserves the right to use UG personnel to cut the cemeteries. If the contractor is unable to meet these deadlines completely the contractor will not be paid for any work done in a cemetery where UG crews are needed to cut the cemeteries before Mother’s Day, Memorial Day and Father’s Day. 8. The decision as to whether or not the contractor will be able to meet the schedule (having the cemeteries cut within (7) calendar days before Mother’s Day, Memorial Day and Father’s Day rests solely with the Unified Government). No cemeteries will be cut on Mother’s Day, Memorial Day or Father’s Day! 9. Damage to property by the contractor while performing the duties of cutting the cemeteries shall be the responsibility of the contractor to repair or replace. 10. It is the responsibility of the Contractor to remove all paper, trash and other types of debris from lawn areas before mowing. Prior to leaving a site, the Contractor will remove all trash, tree limbs and excessive grass clippings and provide suitable disposal for it. Disposal of litter and debris must be at an off-site location at the bidders’ expense. City dumpsters or other trash collection devices are not to be used.
