Specifications include, but are not limited to: A. Phase 1 – Planning & Schematic Design 1. The A/E consultant will conduct a review of the already completed Space Needs Study, Conceptual Design and Cost Opinion for City of Prairie du Chien Fire and Police Departments as part of their background for the project planning. 2. Using industry standards, project experience, and input from City Staff, the A/E consultant will confirm space programming for the building including basic information such as sizes, space requirements, workflows, activities, and special uses. 3. The A/E consultant will facilitate meetings with City Staff as needed to confirm basic components and planning of the building program, including building systems, equipment, materials, and code compliance to support service needs. 4. The A/E consultant will make recommendations regarding sustainable options to consider in the construction of the Facility as prescribed by Leadership in Energy and Environmental Design (LEED) standards. 5. The A/E consultant will create and provide schematic site plan, elevations, renderings, cost estimates, and project schedules as necessary to create the schematic project design. 6. The schematic design should include preliminary scope information on structural systems, interior finishes, MEP systems, and any other relevant building components or systems related to the scopes of work listed above, which may include green/sustainable design. 7. The A/E consultant will make recommendations regarding alternative materials, or design features that offer potential cost savings, while meeting desired quality standards. 8. The A/E consultant will prepare the Preliminary Architectural Feasibility Report required by USDA and submit to USDA for approval. 9. Once the Common Council has accepted the recommended conceptual design as outlined here within Phase 1, the A/E consultant shall proceed to Phase 2. B. Phase 2 – Design Development 1. The A/E consultant with input from the CMc, shall further development of plans & specifications to provide more details on all aspects of the project design, for final approval before commencing with construction documents. Prepare detail design documents (plans & specifications) for the approved design and layout. C. Phase 3 - Construction Documents 1. The A/E consultant with input from the CMc shall prepare a complete set of construction plans & specifications for use in the bid process. Include State of Wisconsin submittal, as well as local project reviews. Design firms should include all relevant scopes of design, including civil, landscaping, structural, mechanical, plumbing, and electrical systems. 2. The A/E consultant will attend all applicable public meetings associated with the review and approval of the proposed design. 3. Once the Common Council has accepted the recommended final design as outlined here within Phase 2, then the A/E consultant shall proceed to Phase 4. D. Phase 4 – Bidding & Construction The CMc shall be responsible for the bidding and construction of the project. The A/E consultant shall: 1. Provide timely answers to Contractor questions or issues throughout the bid phase. Written responses will be provided for incorporation into addenda. 2. Participate in review and analysis of bidding to assist City. 3. Provide timely responses to construction requests for information (RFIs) relative to construction plans developed by A/E consultant and its consultants. All RFIs shall be coordinated by the Architect. 4. Provide review of shop drawings related to architectural, structural, HVAC, lighting, electrical, plumbing, and interior finishes for general compliance with design intent. All project shop drawings shall be coordinated through the A/E consultants. 5. Review Payment Applications from Contractor(s) as required by USDA. Consistent site visits are required to be able to observe construction progress. (Note, in the event the City selects the same firm to provide both A/E and CMc services, the City shall retain a third-party firm to review Payment Applications and make corresponding construction site visits). 6. Conduct visits to support both the desired level of service and to confirm that the intent of the design is properly executed, life safety measures are in place prior to occupancy, and perform our required due diligence for submitting forms to the Authorities Having Jurisdiction: a) Architect’s Representative estimated to perform site visits as necessary based on the contractor’s schedule. b) Structural Engineering Representatives estimated to attend a minimum of four (4) site visits as appropriate during construction. c) MEP Engineering Representatives estimated to attend a minimum of four (4) site visits as appropriate during construction. 7. Provide a Certificate of Substantial Completion prior to Client occupancy upon completion of required life safety punch list items. 8. Review architectural “Operation and Maintenance” manuals developed by the contractor for contract content and general conformance with project specifications only if directed by Owner.
