Specifications include, but are not limited to: The Franklin County Extension District Board Bookkeeper serves as the official bookkeeper for the Franklin County Extension District Board.This position is offered on a contractual basis. The Franklin County Extension District Board Bookkeeper requirements and duties: Budget Support • Assists with the preparation of annual budget worksheet, memorandum of agreement and schedule of disbursement as directed by the Area Extension Director/ County Fiscal Coordinator. • Maintains organized files of all budget documents in QuickBook Online and hardcopy files. Computer and software will be provided by the district board for on site use unless authorized by County Fiscal Coordinator. • County Fiscal Coordiantor shall serve as point of contact for bookkeeper. • Other budget management duties as assigned by Area Extension Director/ County Fiscal Coordinator. Cash Handling • Prepares receipts and deposits for all funds received in the county office as per policies and procedures. • Enters all receipts/deposits into office accounting system (QuickBooks Online). • Maintains and organizes files of all cash receipts. • Delivers deposits to local bank as per policies and procedures. • Be in the extension office to make payments and receive deposits once every two weeks on a designated day or on demand. • Other cash management duties as assigned by Area Extension Director/ County Fiscal Coordinator. Procurement & Disbursements • Collects payment vouchers and receipts from office employees and reviews to ensure that the proper policies and procedures were followed. • No payroll responsibilities • Enters disbursements into office accounting system as required. • Prepares checks for designated signees. • Processes payments for penalty mail as per policies and procedures. • Maintains and organizes files for procurement and disbursement documents. • Other procurement duties as assigned by the Area Extension Director/ County Fiscal Coordinator.
