Specifications include, but are not limited to: A. Research available conference and lodging space. 1) Determine availability of conference space and lodging. 2) Conduct property assessments of available conference and lodging space. 3) Facilitate planning meetings and site visits with prospective vendors. B. Detailed Analysis of all available vendors meeting agency requirements. 1) Request vendor quotes for meeting space, lodging, food service, A/V systems. 2) Review and provide feedback on vendor quotes. 3) Negotiate for best agency pricing. C. Review and evaluate cost proposals to make recommendation of most costeffective conference site. 1) Conduct conference evaluation with Education, Law Operations, and OPA teams for final selection of conference site. 2) Provide report on evaluation and recommendation for conference site. Work will be supervised by the DPA Education and Strategic Planning Managers. The services are capped at approximately 160 hours to be paid upon invoice until cap is met.
