Specifications include, but are not limited to: Work closely with the Department and its selected Venue to finalize work plans to host an in-person Innovation Summit (Summit) for at least five hundred (500) Participants. Provide professional Livestream of keynote and plenary sessions, including professional audio, video, and lighting equipment and production support as well as audio visual of a limited number of breakout sessions as determined in coordination with the Department. If the Summit is fully virtual due to public health concerns or other reasons determined by the Department, provide Livestream audio and visual of the keynote speakers and all breakout sessions. Manage all cost associated with the Summit, including but not limited to: Scheduling keynote speakers, in coordination with the National Disability Institute and Department staff; Managing and coordinating Presenters and their requirements; Managing external vendors and vendor tables with the Venue along with any costs associated with vendor tables. Additional security as necessary; Professional photography services; Printing services; Translation and closed captioning services; Audio visual services; Appropriate software applications; and Supplies.
