Specifications include, but are not limited to: The Newark Board of Education (NBOE, District) seeks bids from conference venues to host the annual Mathematics Olympics competition on Wednesday, May 29, 2024 from 7:30 a.m. to 4:00 p.m. EST. Access to the location is required on May 28, 2024 for set-up. The Math Olympics is attended by Newark Board of Education staff and students. We anticipate approximately 700 attendees. Bidders shall adhere to all requirements of this request for bid. The conditions and requirements are intended to be open and nonrestrictive and are to serve as standards for the purpose of obtaining adequate participation of interested vendors, and uniformity in the submission of bids. The District is under no obligation to award a contract to any Bidder as a result of this request for bid. Location Requirements − One large room to accommodate 700 people with a room setup of round tables to hold 10 people per table − Three breakout rooms to accommodate 30 people − One lobby area − One on-site supervisor to assist with matters related to the premises − Technology supervisor(s) to assist with technical issues − Audio system − Wireless internet − Minimum of 4 wireless microphones − Two screens in each room with projectors − Ambulance and Paramedic services − 20 Parking spaces − Access/location for school bus drop off and pick up − Off-site catering allowed