Specifications include, but are not limited to: General 1. The vending company will coordinate the installation of machines with the removal of old machines and/or machines in place by any other vending company in such a manner so that there is no lapse in vending services. 2. The vending company shall provide a broad range of snack and food items, including healthy and fresh food options. 3. The City reserves the right to add similar products and/or delete products specified in the contract if demand changes during the performance of the contract. Pricing or fees for added products, if not stated in the original contract, shall be based on fair and reasonable prevailing compensation for like products or services and mutually agreed upon by the City and the vending company. Machines and Maintenance 1. The vending company shall install new equipment. Refurbished equipment less than five (5) years old is acceptable, provided that it is fully refurbished and cleaned for reuse. All machines shall have the latest technology and energy conservation features, such as the ability to de-lamp and timers that, at a minimum, can be programmed for when the building is unoccupied. 2. All machines shall have a product counter that cannot be altered, reset, or tampered with in any way. At commencement of the contract, starting machine counts and an inventory of all machine locations shall be provided to the designed City representative. At the discretion of the City, but no more often than quarterly, an appointment may be scheduled with the vending company to verify the counter of each machine. Any changes in machines shall be provided to the designated City representative with the beginning count and the ending count of the replaced machine as they occur during the term of the contract. 3. A change in the quantity of machines or areas where vending will occur may be necessary during the course of the contract, depending on location expansions, population shifts, or other such factors. The vending company shall work with the City to ensure product availability where desired and increase and/or decrease the machines as needed. If lack of sales from machines can be substantiated, the City will consider the vending company’s request to have the machines removed.
