Specifications include, but are not limited to: The purpose for this Solicitation (RFP) is to receive responses and award a contract with a Contractor to provide conference planning, event space, catering services, audio/visual equipment, and lodging for the 2024 Collaborative Experience Conference for Minnesota Commission of the Deaf, Deafblind, and Hard of Hearing (MNCDHH). The purpose of this Solicitation is to establish a Contract for a conference as detailed in Exhibit C, including Exhibit C, Supplement 1, of the Sample Contract. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate. The Conference Venue must be located within 50 miles of the U.S. Postal Office in Brainerd, 422 Laurel Street, Brainerd, MN 56401. The Event Meeting Rooms for this Conference Must be American Disability Act Compliant. The State reserves the right to award this conference to a facility that is clean, well maintained, provides adequate space, and is located in the State of Minnesota. If a geographic area for the conference is defined, distance will be measured using Google Maps™.
