Specifications include, but are not limited to: The purpose of this Quick Quote is to solicit bids from qualified Bidders to establish a term contract to provide snow and ice removal services for DWR regional office locations and the Headquarters location. The address of office locations is as follows: Department of Wildlife Resources: 1. Region 3 – Marion Office 1796 Highway Sixteen, Marion, VA 24354; 2. Region 4 Office - (Fredericksburg) 1320 Belman Rd, Fredericksburg, VA 22401; SNOW AND ICE REMOVAL: 1. The Contractor shall immediately proceed with snow removal upon snowfall ceasing and at least three (3) inches deep without approval from Virginia DWR, or if a Virginia DWR designee requests before three (3) inches of snow has accumulated and if additional accumulation is anticipated. The timing of the clearing shall be coordinated for employees to arrive at the location by 8:00 AM (EST) and leave as needed. 2. Snow shall be removed from the parking lot, sidewalks, steps, and handicap accessible ramps. Any other publicly accessible areas may be determined and communicated to the Contractor in advance by the DWR designee. 3. Contractor must be available and respond immediately upon notification from the Virginia DWR designee and Contractor must respond to requests to perform snow/ice removal within two (2) hours of contact. a. Parking lot grates and gutter drains shall not be blocked by piles of snow to allow water to drain from the site when the snow or ice is melting. 4. The Virginia DWR designee may, at any time, notify the Contractor that snow and/or ice removal services are or are not required. The Virginia DWR designee will attempt to provide a minimum of two (2) hours’ notice when services are required. No additional fees shall be charged. 5. Reasonable attempts should be made to provide complete service in as few pushes as necessary (i.e., wait until snow ceases falling to provide services, unless the Virginia DWR location will be opening before the snow ceases and/or the DWR designee has requested services). 6. Hourly rate will commence at the time the operator begins snow and/or ice removal (i.e., truck plowing) on Virginia DWR premises. All accumulated hourly rates will be based on actual time worked, including night and weekend hours, and billed in 15-minute increments. Snow and ice removal services are required solely on an asneeded basis. No payment will be made if services are not required. 7. Contractors must use plows of sufficient size and have commercial quality salt/sand spreading equipment to remove snow and ice from the location’s lot. Manual broadcast spreading with a shovel from the bed of a pickup truck may not provide sufficient coverage to lot. Use discretion as needed. 8. Ice melt application is expected following snow removal services and shall be billed for actual amounts used. Only chemicals which have been approved for use by the Environmental Protection Agency and Virginia DWR shall be used. Gravel and/or gravel dust shall not be used. Ice melt shall be a blend of sodium, magnesium, and calcium chloride, or as approved by the Contract Officer. Eco-friendly ice melt chemical is required, but this requirement may be adjusted by the Contract Officer, depending upon conditions. Comparable traction/ice melt mixtures can be used if approved by the Contract Officer. Truck speed and spreader flow must be regulated to ensure that the application is heavy enough to ensure safe conditions. 9. Clearing of snow and ice must be done in a quality manner which allows for safe passage and does not promote the build-up of ice. Snow must not be piled up or blown onto or in front of neighboring properties, public streets, garage doors, loading docks, utility units, fire hydrants, walkways, or other entrance or egress points. Banking of snow, when necessary, shall be limited in height so as to not restrict visibility. 10. Prior to or upon arrival at each location and before commencement of clearing, Contractor will notify the Virginia DWR designee to allow staff to move vehicles so that a complete clearing of the driveways and parking areas can be completed. Contractor must notify the Virginia DWR designee before leaving the premises if vehicles are not moved and clearing is compromised. Proper care and diligence shall be exercised in the performance of service at all times, especially in the presence of customers, employees, and/or vehicles.