Specifications include, but are not limited to: Task 1: Project Management and Reporting Project Implementation: Project Management oversight will be conducted by OCWCOG’s Staff. The selected contractor will assist with ensuring information for all reporting requirements (quarterly, annual, final close out, and Federal Financial Reports) are provided and that all deliverables are in accordance with EPA guidelines. The selected contractor is expected to support OCWCOG with grant administration requirements, project management, and regulatory support as required. A brief description of these items and submission requirements are provided below. • The submittal of Quarterly Progress Reports in ACRES will be by the 30th of January, April, July, and October. • Disadvantaged Business Enterprise (DBE) Reporting (also known as Minority Business Enterprise/Women-owned Business Enterprise – MBE/WBE). • Federal Financial Reporting: Standard Form SF-425, Federal Financial Reports will be used to report annually on the financial status of grants. • ACRES/Property Profile Form: After a site is selected and prior to any work being performed, property specific information will be submitted and regularly maintained via the on-line Assessment Cleanup and Redevelopment Exchange System (ACRES) database. • Final Performance Report: The Final Quarterly Report will become the Final Performance Report. It will be submitted to the EPA Project Manager within 90 calendar days after the expiration or termination of the award. Task 2: Community Involvement and Technical Assistance Project Implementation: Educational materials will be created and outreach to community citizens and leaders will take place. Owners and developers will be solicited for their input. Outreach to the communities will include OCWCOG’s project webpage, social media, and print materials. Public meetings will be offered in person as well as through a virtual platform to educate and inform the population of Linn and Benton Counties. The Selected Contractor will: • Assist OCWCOG with creating its Public Involvement Plan (PIP) and participate and provide guidance when necessary, in Brownfield Advisory Committee (BAC) meetings, particularly with development of selection criteria for ranking potential sites. • Provide technical assistance to property owners and local jurisdictions on the purchase, cleanup, and redevelopment of brownfield sites, including connecting them to appropriate resources. • Community engagement to build consensus and support for public-private partnerships in cleaning up brownfields. Task 3: Environmental Site Assessments (ESAs) Phase I and Phase II Preparation of site eligibility forms and access agreements for privately owned properties will occur, and environmental assessments for the priority sites including Phase I and Phase II Environmental Site Assessments (ESAs) will take place. This task will involve the Qualified Environmental Professional (QEP) and reporting expenses, printing, and other eligible assessment-related expenses. Prior to Environmental Assessment work, site eligibility determinations will be forwarded to EPA for eligibility approval. The selected Contractor will: • Contribute updates to the 2022 inventory and post progress reports on OCWCOG’s website. • Research and summarize eligibility of sites based on discussions with Department of Environmental Quality (DEQ) and by utilizing the EPA site eligibility worksheet. • Complete an estimated twenty (20) Phase I ESAs per ASTM standards to provide all appropriate inquiry defense for prospective property transactions and to identify any recognized environmental conditions (RECs). • Complete an estimated eleven (11) Phase II ESAs to include full site investigations upon approval of the Quality Assurance Project Plan (QAPP), Health and Safety Plan (HASP) and Sampling and Analysis Plans (SAPs) as well as coordinate with EPA on the Endangered Species Act and National Historic Preservation Act (NHPA). A final draft document will be submitted to EPA and DEQ after internal client review and approval.
