Specifications include, but are not limited to: The final scope of services will be developed in collaboration with the selected consultant. Components of the services, at a minimum, will include: 1. Project Overview & Existing Information • Project review, identify constraints, and parameters. • Meet with the team and develop an outline of critical issues, concerns, and objectives for the project. • Review existing facility assessments and masterplans of Hibbing Memorial Building and City of Hibbing Parks Master Plan. • Review existing data from user groups of the Hibbing Memorial Arena and Fairgrounds Arena. • Review of existing facilities/programs/services. 2. Demographics and Market Analysis • Service area identification. • Complete a competitive market analysis, including rates, attendance numbers, and services offered. 3. Community Engagement • Develop and conduct a community wide online survey of potential users. Evaluate and interpret survey results. • Conduct stakeholder interviews (4). Current facility users, potential users, potential partners, etc. • Conduct focus group sessions (4). Identify key interest groups. • Compile and interpret all information received. 4. Programming • Develop project component recommendation/prioritization/space needs. • Develop an outline of potential programs, amenities, facilities, and other considerations that are desired. • Develop an assessment of local and regional banquet rental facility space and provide opinion as to whether or not banquet facility space should be considered as part of the project. • Develop operating structure and parameters. 5. Site Analysis and Concept solutions • Identify all possible sites, analyze each, recommend a site preference. • Must consider modifications to existing facilities or potential new facilities. • Develop site plan, spatial relation of components, phasing plan, conceptual plans. 6. Operations Analysis • Analyze the feasibility of the proposed concept(s) through the lens of long-term facilities operations and programming. Prepare an operating pro forma estimating the likely operating costs and revenues of facilities. • Identify significant differences in cost between alternative concepts. Prepare an analysis of the relative strengths and weaknesses for each alternative. • Develop reports addressing each: Attendance estimates, fee/rate structure, sources of income, operating cost projections, staffing levels/requirements, revenue generation projections, cost recovery level 7. Project Capital Cost Estimate • Site limitations/opportunities • Site prep/infrastructure costs • Building construction costs • Equipment costs...
