Specifications include, but are not limited to: Itemized below are a series of tasks to be carried out as part of the Lot 1 owner’s representative contract, Task 1 based on task scope and fee agreement within 2024 budget constraints. Funding Plan: o Develop a funding plan to identify grant sources that match the Port’s needs. o Identify up to three grant sources to target over the next two years. Grant Writing: o Prepare a Connect Oregon grant application using materials provided by the Port (materials may include but are not limited to graphics provided by KPFF, support letters from agency partners, etc.). o Assist the Port in a request to ODOT for an additional $1M above the current $500,000 ODOT Immediate Opportunity Fund grant award based on state benefits from the project. Grant Management: o Coordinate with EDA on the existing $1.9M EDA grant to transfer the project solution from prior Anchor Way extension to the new 2nd Street/Riverside roundabout. o Track and assist the Port in meeting grant reporting requirements. Due Diligence: o For the EDA grant, assist the port with grant-required NEPA assurances based on NEPA documents already completed by the Port and ROW assurance in conjunction with the Port’s surveyor (Terra Surveying). Port and Agency Coordination: o Meet approximately monthly with Port staff at the Port office in Hood River and have the availability to work in the Port office as a staff extension on occasion and as needed. o Coordinate with the Port, ODOT, City of Hood River, and KPFF to initiate roundabout design approval, permit strategies, and funding. o Participate in and assist with Port, City and State briefings and communications as agreed upon in the contract, and work with the Port and its separate contractors to advance funding toward agreed project schedule. Year-end Documents: o Within 60-days of year end, provide an annual work plan that outlines needs for the coming year and estimates cost to complete current year tasks. Future annual work plans and task orders may include but are not limited to the following based on task scope and fee agreement within annual budget constraints: Preparing additional grant applications for project funding Project schedule management Coordination with other Port consultants and provide planning-level review of schedules, timing and completeness of other consultant materials Agency coordination and communications Concept planning and utility coordination Community engagement/communications Other tasks at the direction of the Port
