Specifications include, but are not limited to: 1. The design team shall provide professional services needed to complete the Needs Assessment for all ten library facilities and architectural and engineering services needed to complete the Wentworth Library Refresh from Schematic Design, through Construction Administration and Project Closeout. 2. All concepts and designs shall conform to current national best practices and Attachment G Dakota County Design and Construction Sustainability Standards. 3. The design team will be responsible for ensuring that applicable Federal, State, and local codes and regulations related to the design are met. 4. All communication with the County will go through the County’s Project Manager (PM), unless approved otherwise in writing by the PM. 5. The County will identify a Core Planning Group (CPG), responsible for decision making and overall project direction from inception to beneficial use. The County will also identify one or more Technical Advisory Groups (TAGs) comprised of staff, users, technical specialists, and stakeholders who will be directly impacted by the project. Work sessions will be held with both the CPG and TAGs as needed to confirm the program, manage specific systems details, and explore design options through the Design Development phase. 6. The design team will meet with County staff as often as needed to complete the project. The County understands that virtual meetings (via MS Teams, Zoom, etc.) can be efficient and sometimes required. However, in-person meetings should account for at least one third of all planned meetings. These meetings will likely be held at the Wescott Library in Eagan or the Wentworth Library in West St. Paul. A kickoff meeting and at least four review meetings (one near the end of each design phase including the Needs Assessment) shall be held in-person. 7. The design team shall provide draft meeting agendas to the County PM for review and approval three days prior to each meeting. All presentation materials shown at meetings must be pre-viewed by the County PM. Meetings may be cancelled or postponed if adequate time and opportunity are not provided to pre-view and approve agendas or presentation materials. This may adversely affect the overall schedule, for which the design team will be solely responsible. The design team shall provide meeting minutes for all meetings within five (5) days of the meeting.
