Specifications include, but are not limited to: The Contractor shall ensure that staff directly associated with the provision of Contract services are available virtually or in person to collaborate with Agency staff, as needed. As part of the Contract agreement the Agency will not require all Contractor non-managerial staff be housed at the Iowa Medicaid facility. The Agency will allow flexibility with staff working remotely, hybrid, and on-site, subject to Agency approval. See Special Contract Attachment 4.2. Regulatory Compliance. All services shall be fully compliant with all applicable program integrity state and federal rules and regulations including, but not limited to, the Program Integrity requirements of IAC 441 Chapter 79 and 42 C.F.R. Part 455. Subcontracts. All subcontracts shall be in writing and fulfill the requirements of 42 C.F.R. § 434.6 that are appropriate to the services or activity delegated under the subcontract. No subcontract terminates legal responsibility of the Contractor to the Agency to assure that all activities under the Contract are carried out. Meetings. The Contractor shall participate, as directed by the Agency, in all meetings related to the scope of work performed by the Contractor under this Contract including, but not limited to: Regular contract and status meetings or discussions with the Agency, including quarterly retrospective performance reviews. Meetings to develop and finalize any work plans and all timelines of Contract activities and deliverables. Meetings to review and discuss contract milestones agreed upon in the work plans. Meetings to discuss contract audits and audit findings. Meetings to develop Agency, MCPs, or stakeholder trainings and special forums. Meetings to obtain State approval of investigations to be opened and review ongoing progress. Meetings with the Health Care Fraud Task Force which meets periodically to coordinate activity and prioritize work and cases. Meetings with the Medicaid Fraud Control Unit (MFCU). Ad Hoc meetings as necessary. The Agency anticipates that many of the meetings required as part of the scope of work will be conducted virtually. The Contractor shall utilize Agency approved virtual meeting platform(s) that provide for video and ensure that Contractor staff participate with video enabled. The Agency reserves the right to request face-to-face meetings. When face-to-face meetings are required, contractors shall comply with Agency guidelines. Depending on the meeting type, at the Agency’s discretion, the Contractor may be required to schedule the meeting, develop agenda, facilitate meetings, and take and distribute notes. Work plans. The Contractor shall develop, maintain, and comply at all times with the following, subject to Agency approval: Each plan shall adhere to the timing and requirements set forth in Sections 1.3.1 and 1.3.2, to include, at minimum: Definition of each project activity; Sequence of activities, including which tasks can be completed in parallel; Dependencies between activities, if any; Identification of who is responsible for each project activity; Defined deliverables and outcomes; Timeframe in which each activity will be completed; A plan update schedule, which shall include updates no less frequently than quarterly; and Identification of Agency responsibilities and expectations. Operational Staffing Plan detailing the required Contractor and Agency team members (roles and skill sets) necessary for ongoing operational support.
