Specifications include, but are not limited to: Phase I – Strategy and Data Collection: Vendor will perform a technical assessment to determine the appropriate scope of work, methodology, and timeline for performing the space survey with URI Sponsored and Cost Accounting (S&CA) – space survey team leads - and Office of Spatial Services staff – space data/inventory team leads. URI will provide data to support the technical assessment from the following systems, including, but not limited to: INSITE space and asset management inventory software, Comprehensive Rate Information System (CRIS) F&A rate proposal system, and URI ERP system. The vendor will be responsible for transformation of legacy master data and loading into the new system Phase II – Implementation and Training: Vendor will work with S&CA team to implement and configure the space survey software application. Vendor will provide training to S&CA staff who will oversee and provide supports to users conducting the space surveys within the departments. In conjunction with S&CA staff, vendor will provide software training to departmental users charged with conducting the space survey. Phase III – Survey execution and Supports: Vendor will provide users with software technical supports while departments are executing the space survey. Vendor will review periodic results with S&CA and department teams to provide consultation on matters encountered during the space survey process. Phase IV –Evaluation and Review: Vendor will perform a final review and provide recommendations from space survey results. Vendor will assess suitability of results in consideration of DHHS-CAS review of URI’s F&A rate proposal. Software will be available as needed until DHHS-CAS has completed negotiations of URI’s F&A rate proposal.
