Specifications include, but are not limited to: The SERVICE PROVIDER is expected to provide supportive services for the DEPARTMENT’s Title VI Program by either executing or assisting in executing, the following in accordance with the deadlines established by regulation and law or instruction of the awarding body: 1. Providing guidance and technical assistance on Title VI matters, as needed. 2. Developing Title VI information for distribution to the general public, in other languages as needed. • Brochure • Flyer 3. Monitoring public participation and awareness of Title VI policies and procedures, for their effectiveness in reaching the public. 4. Developing and overseeing implementation of the DEPARTMENT’s Limited English Proficiency plan by: • Assessing the transportation needs of eligible persons (Conduct a four (4) factor analysis). • Recommending reasonable actions to the DEPARTMENT to ensure meaningful access. • Recommending developing and implementing monitoring control mechanisms to ensure delivery of service and ongoing compliance. • Recommending developing and implementing monitoring control mechanisms to ensure delivery of service and ongoing compliance. • Compliance, monitoring, and oversight. • Providing technical assistance and guidance. • Reporting accomplishments and goals. 5. Ensuring subrecipients develop procedures for the collection of statistical data (race, color, sex, national origin, and low-income status) of participants in and beneficiaries of federalaid programs. 6. Creating training materials and conducting training for subrecipients, contractors and DEPARTMENT staff: • Training Plan and materials will be approved prior to implementation of training. • Training will cover Title VI requirements. • Training will be conducted statewide. • Training attendance will be monitored and reported to the DEPARTMENT. 7. Reviewing and monitoring Title VI Assurances with subrecipients, ensure they are kept up-to-date and that each Assurance is in compliance with governing rules and regulations. 8. Assist with Title VI Reviews (includes follow-up reviews and interdisciplinary program reviews) by: • Drafting recommendations and procedures for ensuring Title VI compliance. • Scheduling and coordinating reviews either on cyclical or as-needed basis. • Scheduling Title VI reviews. • Requesting and reviewing documents received from recipients of federal funds (desk audit). • Coordinate and lead Title VI reviews. • Evaluating documents and policies for adherence to the Title VI Program requirements. • Drafting initial report for review by DEPARTMENT staff. • Drafting Corrective Action Plan (CAP) for resolutions of deficiencies. • Providing technical assistance, tools, and training to subrecipients to resolve deficiencies. • Monitoring CAPs to ensure compliance within ninety (90) days of issuance of the plan. • Coordinate and lead a follow-up review. • Complete follow-up review report.
