Specifications include, but are not limited to: This is a performance based, all-inclusive, custodial service RFP. The City will require cleaning to be performed to the total expectations of the specifications, as outlined in this Scope of Work without regard to number of custodians/hours needed to perform the specifications herein. The City is requiring that the Contractor(s) adhere to the specifications set forth, as a minimum, and performs the requirements with expertise, knowledge, and capability with minimal monitoring by the City. The Contractor shall provide all supervision, labor, equipment, and cleaning supplies where indicated at each building, for the complete custodial services for the interior portions including the exterior walks and exterior windows per the established task list for each of the listed buildings. The Contractor shall furnish cleaners, disinfectants, waxes, wax stripping materials, wastebasket liners, and any other product necessary to provide the custodial services. The City will provide the hand towels, toilet tissue, seat covers, sanitary napkins and hand soap for all buildings, apart from City Hall. In 2011, the City adopted the Municipal Sustainability Plan, which outlines goals and objectives for improving the City’s effectiveness, reducing consumption and enhancing employee satisfaction. The Contractor will play a crucial role in helping the City meet two of its objectives outlined in the Plan by: A. Using “green seal” compliant cleaning products in those City facilities that may choose to do so. B. Assisting the City in recovering 100% of recyclable materials by ensuring that waste and recycling are not commingled and are properly placed in their respective dumpster for collection. The Contractor shall provide a complete list of all the products they plan to use in the performance of the Contract. The standard of performance listed for the tasks shall be considered as the minimum standard. The City reserves the right to require the Contractor to change cleaning materials if the Contractor's cleaning products are not, in the City's opinion, providing effective sanitation, desired finish or durability, and/or a clean appearance. The Contractor shall work with the City’s Facilities Superintendent or Site Representative in developing a basic service cleaning schedule for the various buildings. The work shall be scheduled such that it will not disrupt City functions and normal day to day operations of the City. Upon Notice of Award the successful Contractor shall prepare a complete work schedule for each facility by month which is to be submitted and approved by the Facilities Superintendent or Site Representative prior to commencement of work under the contract. The completed work schedule shall be submitted within seven working days from receipt of the Notice of Award. The hours stated are the times in which the Contractor will schedule and perform their custodial work. Upon request by the Facilities Superintendent, all optional services will be discussed at a pre-approved hourly rate. The City reserves the right to add and/or remove facilities during the life of this contract. Additionally, the City reserves the right to make changes or adjustments to the various service hours, service frequencies and services provided as necessitated by the requirements, usage and needs of each facility manager. After award of contract for this RFP, the Contractor(s) shall be REQUIRED to participate in a post award conference to ensure a complete understanding of the requirements of the Contract. At this meeting, the Contractor shall present any information required in the specifications section and the Contractor requirements section.
