Specifications include, but are not limited to: Navajo Head Start (NHS) is excepting proposals from qualified, certified vendors to provide food services and deliveries. The food services and deliveries will be for an estimated eighty (80) Head Start Centers located in five (5) Districts – Ft. Defiance, AZ, Chinle, AZ, Crownpoint, NM, Shiprock, NM and Tuba City, AZ. Consultant shall be responsible for the following: Provide labor, materials, supplies, transportation and equipment to provide food services and delivery to the Navajo Head Start at each operating Head Start center. Consultant shall be responsible for the following: Vendor will furnish food items (fresh fruits and vegetables, meat and meat alternatives, grocery, bread, and dairy items) to be served to Navajo Head Start children participating in the Child and Adult Care Food Program established by the United States Department of Agriculture. Food purchases, deliveries, and services as outlined: All deliveries will be made to all Head Start centers identified. All deliveries will be made between the hours of 7:00 a.m. to 3:00 p.m. (Head Start center operation hours) All food orders will be in accordance with the approved school menu cycle, if unauthorized food is ordered, program will not be liable for expense/cost. All food orders will be a minimum of fifteen (15) items to deliver to a head start site. All products furnished must meet or exceed U.S. Department of Agriculture requirements set out in attachments, attached hereto and made a part hereof. http://www.fns.usda.gov/cn Vendor will allow head start center staff time to inspect food products to satisfaction prior to leaving the site. NHS will have the right to refuse spoiled, over-ripen products and dented can foods. Vendor will keep delivery schedule and not change or alter delivery sites. Ensure all food is/are on hand to avoid substitution; this includes canned goods versus packaged or bottled. Vendor will make food products available to accommodate children with disabilities, including alternative products for children with a disability when the disability restricts the child’s diet. Substitutions must be made to products for children with a disability that restricts the child’s diet on a case-by-case basis and only when supported by a written statement from a licensed healthcare professional who is authorized to write medical prescriptions. Navajo Head Start shall be responsible for the following: Identify NHS personnel as point of contact for food ordering. Ensure food is ordered according to the approved school menu cycle. Ensure NHS personnel is on-site to receive food delivery and store food accordingly. Inventory all good deliveries, sign off on food invoices. Submit food invoices in a timely manner to ensure payment to vendor. Contract will be effective March 01, 2024 – February 28, 2026.
