Specifications include, but are not limited to: The District has identified the following six (6) strands of services that are required under any contract awarded pursuant to this RFP. These strands of services and their descriptions are not exhaustive and should be used as a general guide to the scope of services. Recognizing that any one firm may not be able to meet all six strands, the District will welcome proposals from teams of firms or consultants so long as cumulatively, the team can provide services for all six strands and that each consultant’s expertise and proposed contribution to the scope is clearly stated. The final scope of services will be determined at the time of contract award. 8.1. Project Management The Consultant will manage the Advisory Council process, ensuring that members have the research, community input, and discussions needed to provide recommendations to the school board. 1. Create a 12-month plan with goals, roles and responsibilities, and milestones that are aligned with the district and board calendars. 2. Prepare quarterly updates for the Superintendent/designee to share with the Board. 3. Work closely with District staff and community stakeholders who will provide subject matter expertise and data to the Safety Advisory Council. 8.2. Community Engagement The consultant will gather input from the community to understand what it needs and wants from the city’s schools to deliver improved outcomes for a safe and secure learning environment for students and staff. 1. Design a two-way community engagement plan to inform the community about the Safety Advisory Council’s work and gather input to guide its recommendations. 2. Analyze and summarize prior community engagement relevant to the Safety Advisory Council’s charge and identify what additional community engagement is needed. 3. Plan and execute surveys, focus groups, empathy interviews, town hall meetings and/or other methods for gathering input from community members. 4. Prepare Safety Advisory Council members with directions, talking points, and questions for community meetings. 5. Conduct appropriate follow-up from community engagement activities (e.g., summaries of themes, how community input influenced Safety Advisory Council recommendations).
