Specifications include, but are not limited to: Color Copier/Printer Lease for TDOT Headquarters Copy Center 1. Lease information: a. Although there will be no minimum or maximum copy charges and/overages, TDOT estimates the monthly usage will be 30,000 B&W copies 8.5” X 11” and/or 11” X 17” and 70,000 color copies 8.5” X 11” and/or 11” X 17” for a monthly estimate of 100,000 total copies. b. Each meter click will count all sheet sizes as one click. 2. Scope of Use: a. The high production color copier/printer specified herein will be primarily used to print 8.5” X 11” and 11” X 17” Color and B&W sheets which contain plans, drawings, instructional information, or related information needed for departmental communication, training, references, manuals, and associated projects. b. For example, some jobs may require 30 sets containing 1,500 sheets for one job and the copier/printer must be capable producing this size job without being overburdened. c. There will be occasions when sheets will need to be fed into the scanner in and printed/copied as well. d. All costs to meet the scope of use including any required licenses, delivery, installation, connectivity, initial and ongoing training are to be included in the bid cost. e. Print Speed: 85 PPM simplex for 8 1/2” X 11” sheets 20lb paper for both color and B&W on stock up to 400 GSM paper stock. f. Printer must run at rated speed no matter the thickness of the paper stock. g. Printer must auto duplex up to 400 GSM thick paper stock. 3. Paper Feed Tray Capacity: Paper feed tray capacity shall be minimum of 4,630 sheets of 12” X 18” 20lb paper. 4. Scan Feeder: High-speed dual scanning at speeds up to 240 IPM for hard-copy originals with a tray capacity of 300 sheets. Scan feeder must allow for multiple feeds to be scanned into a finished file containing as many as 1,500 pages. This file must then be output (printed) into complete sets of up to those same 1,500 pages. 5. Hole Puncher/Folder Requirements: a. Minimum number of available paper trays isthree b. Minimum of two trays of 500 sheets each for post insertion c. Ability to two- and three-hole punch d. 2-hole punch: i. Professional grade 2-hole punch (for 11” side of 11” X 17” paper) on 2- 3/4” centers is required. ii. Hole punch opening diameter shall be no less than 0.256". iii. Holes shall be 7/16” from paper edge to center of hole. e. Professional grade 3-hole punch (for 11” side of 8.5” X 11” paper) required. Conversion 2-hole to 3-hole punch must be accomplished without changing die. f. Heavy production punch is required for paper/stock up to 216 GSM. g. 6 folding schemes i. Z-fold ii. Letter-fold in iii. Letter fold-out iv. Half fold v. Gate fold vi. Double parallel fold
