Specifications include, but are not limited to: Task 1 – Project Management -- The lead civil engineering firm shall manage all sub-consultants on the team, directing the flow of information between the consultant team members and the City’s project manager. Monthly billing and status reports shall be clearly presented in an organized manner, with costs distributed among tasks and funding sources. The consultant shall provide the following items: 1. Organize and conduct kick-off meeting; 2. Organize and conduct project meetings, as necessary, at City Hall; 3. Prepare materials for and participate in 2 City Council meetings, 1 Development Review Board meeting, and 1 Parks and Recreation Advisory Board meeting; 4. Prepare materials and participate in one public open house; 5. Coordinate various members of the consultant team; 6. Provide exhibits, maps, figures, on an as needed basis; 7. Communicate clearly and regularly with the City’s project manager; 8. Provide monthly status reports to the City’s project manager; 9. Separate costs by tasks; and 10. Submit monthly pay requests no later than the 7 th day of each month. Task 2 – Conceptual Site Planning -- Prepare a conceptual plan for two phases of development that include the proposed parking lot (Phase 1) and a future parking area associated with the Forest Shelter (Phase 2). Only Phase 1 will be fully designed, permitted, and constructed as part of this project (i.e., Tasks 5-8). a. Phase 1 includes the primary parking area of 90+ parking spots and the road and pedestrian improvements that accompany it. This phase will also include a new restroom and walkway to connect the parking area to the athletic user space. Finally, this phase will include the installation of a bike pump track and a reconfiguration of some of the existing disc golf holes currently on site. b. Phase 2 includes a secondary parking lot to service the Forest shelter area as well as curb and sidewalk improvements along the road leading from the bottom of the park entrance to the new parking lots. Task 3 - Survey -- The consultant team shall provide the following surveying services and data collection: 1. Boundary and legal descriptions a. Research existing boundary information in the location of proposed improvements. b. Provide legal descriptions and exhibit maps conforming to City requirements as necessary. 2. Topographic Survey for permitting and preliminary design purposes (Phase 1) a. Provide topography surveys in AutoCAD format meeting City requirements. b. Determine existing ground elevation, with contours. c. Determine horizontal and vertical location of existing utilities,surface improvements,structures, etc. d. Tree locations drip lines and sizes (6” and greater). e. Benchmark information as required. f. Generate a topographic base drawing with contours for use in the design. 3. Tree Survey (Phase 1) a. Complete a tree survey and arborist’s report of all trees measuring six inches in diameter or larger within the project area. 4. Construction Surveying Services (Phase 1) a. Construction staking (all improvements staked once), and restaking (if necessary). b. Preparation and processing of final “Record Drawings” plans for the constructed improvements. c. Provide pre- and post- construction surveys and monumentation, as needed. Incorporate costs for recording surveys in proposal. 5. Record Drawings a. Provide post-construction survey information for record drawings.
