Specifications include, but are not limited to: Phase I –Assessment services shall include an existing conditions survey, assessment, subsoil geotechnical investigation, conceptual design, and development of a comprehensive project budget: • Conduct an existing conditions assessment services for the existing running track and field events. Assessment shall at a minimum include: o Existing conditions site survey performed by a licensed surveyor in the State of Connecticut. o Asphalt and subsoil evaluation, profiling, and cross-section conducted by a geotechnical engineer through coring and borings. o Sampling and laboratory soil characterization of track base subsoils. o Track surface material condition, anticipated lifespan, and facility deficiencies. • The Town will provide the selected firm with any available documentation of the site, however proposers should assume no documentation is available for the purposes of this proposal. • Provide programming of the existing running track and field events with key project stakeholders. • Prepare a programming and existing conditions assessment report of the findings. • Develop Conceptual Design options for track and field events renovations or replacement. • Develop comprehensive project cost estimates for each option. • Review conceptual design options and cost estimates with project stake holders and refine options until a final design and comprehensive project budget are selected. Subject to the approval of a Project by the Town and further subject to adequate funding authorization. The contract between the Owner and the firm may be amended to include continued designer services through Phase II. Phase II – Design and Construction Administration services shall include design development, construction contract documents, bidding assistance, construction administration, and final closeout of the potential Project: • Prepare required design development documents. • Prepare Construction Documents, including, but not limited to, the following suitable for public bidding in the State of Connecticut and Town of Southington: o Project Manual (including Front End and Technical Specifications) o Construction Drawings and Details • Aid the Town during the bidding process, review of bids, and bidder scope reviews. • Provide ongoing construction administration services to the Town during the construction of the project, including: o Minimum weekly site visits and observation reports o Attendance at weekly construction meetings with the Town and Contractor o Respond to Contractor RFI’s through sketches and written clarification o Review of potential change orders o Review of monthly application for payments from the Contractor o Conduct an initial punch list visit and issuance of a project Substantial Completion • Aid the Town in securing all close-out documents from the Contractor • Conduct a final punch list visit and issuance of a project Final Completion
