Specifications include, but are not limited to: a.) FEMA Public Assistance Advisory Services 1. Must possess extensive knowledge related to the Stafford Disaster Relief and Emergency Assistance Act provisions and regulations (44CFR and 2 CFR 200), and Sandy Recovery Improvements Act (SRIA) of 2013 including alternative procedures for public assistance and debris removal. 2. Develop a process/system from inception through the project closeout, to prepare and submit its PA program including documentation, procurement and contract, payroll, and grant submission support. 3. Develop processes for obtaining, analyzing and gathering field documentation including, but not limited to, records related to procured goods and services, timekeeping, and force account labor and equipment. 4. Attend all meetings with FEMA, State and insurance representatives, as well as regular participation with the City’s designated FEMA workgroup. 5. Identify and communicate risks within our operation that could preclude our ability to optimize reimbursement. 6. Possess the expertise to assist in the preparation of accurate PA emergency and permanent work project estimates including but not limited to recognized cost estimating, developing detailed damage descriptions and dimensions, scope of work, and proper identification of force account labor and equipment. b.) Financial, Payroll, and Grant Management a. Ensure disaster recovery and restoration processes comply with laws, regulations and guidelines to maximize reimbursement for eligible disaster expenditures and to minimize timing for reimbursement. b. Possess the expertise to assist in all disaster-recovery financial reimbursement and reporting processes from FEMA, State or other agency. Ensure there are no duplications of submission if varying agencies are involved. c. Possess the expertise to assist with FEMA, State (or other agency) guidelines to capture force account labor eligible expenses accurately for timesheets and project cost accounting. Assist in the review of LCUB personnel policies to ensure compliance for eligible cost reimbursement.
