Specifications include, but are not limited to: Work included in the resulting Contract shall consist of printing, distribution, and subscription list management services for the OHA’s Ka Wai Ola publication. A. The Successful Bidder shall provide and perform the services enumerated below in a satisfactory and proper manner as determined by the OHA for the printing, distribution and subscription list management for the Ka Wai Ola (hereinafter “KWO”). The services shall include, but may not be limited to, the following: 1. Printing a. The Successful Bidder shall accept the print-ready PDF of each publication. b. The Successful Bidder shall do a pre-flight check on all the PDF files provided by the OHA to ensure proper printing of all content, including advertisements and graphics. c. The Successful Bidder shall print a minimum of 60,100 copies monthly within TWO (2) business days of receipt of each PDF. The OHA reserves the right to adjust the monthly number of copies printed within a reasonable time. d. The publication shall be printed in full process four-color. e. The publication shall be printed on tabloid size (10.5”x 11”) newsprint paper. f. The publication shall include Hawaiian language diacritical markings. 2. Preparing for Distribution The Successful Bidder shall prepare the publications according to their intended outlet: a. KWO mailing list - approximately 53,000 quarter-folded. b. For the OHA office - 100 strapped and skid packed, in bundles of 50. c. For ground and neighbor island delivery- 7,000 strapped and skid packed, 100s with turns of 50 or bundles of 50. 3. Managing Master Subscriber List a. The Successful Bidder shall manage the master subscriber list for KWO which shall be provided and determined solely by the OHA. b. The Successful Bidder shall update the subscriber list based on the National Change of Address (NCOA) dataset and updates provided by the OHA to include, but may not be limited to, deletions, changes of address, and new subscriptions. c. The Successful Bidder shall provide the OHA with access to the master subscriber list via DropBox or other mutually agreed upon method of sharing. 4. Mailing a. The Successful Bidder shall affix all mailing labels and deliver the mailers to the Post Office. i. The OHA has a postage account with the United States Postal Service that the Successful Bidder shall use solely to mail the KWO subscriptions and monitor the postage account. ii. The KWO subscriptions are mailed using the bulk mail rate.
