Specifications include, but are not limited to: Provide a user-friendly, intuitive, and reliable system, minimizing technical issues and providing a positive user experience for all participants. Enhance communication by improving the quality of audio and video communication during meetings. This includes premium audio, 4k capabilities, and integration with Microsoft Teams. Technical Requirements - Turn-key AV system; Integrated Microsoft Teams conferencing; Premium audio; 4k video; 5 years technical support; System should allow for various input sources. The system needs to have a countdown timer. The system should be designed in a scalable way to allow for additional equipment, components, increase capacity, etc. The system should be maintainable, allowing for periodic service (firmware and software updates) with minimum disruption. Long term support for device hardware, firmware, and software is also required. Strict user access controls ensure only authorized individuals can operate, control, and configure the system Encryption applied to streams and stored data (if any) to prevent unauthorized interception or tampering. Flexible and robust system that supports a bring your own device model. Facilitate seamless collaboration between parties and participants in-person and virtually. A conference system that can accommodate the organization's current needs while also allowing for future growth and expansion. Reliable support and maintenance framework to promptly address any technical issues that may arise with the conferencing system. This includes providing access to technical support, regular system updates, and proactive monitoring to ensure optimal performance. (JW). SYSTEM REQUIREMENTS - Development Software - The system will require one Teams room license per location. Computer Platform - The computing platform should be Microsoft Windows. It should be able to connect to the state’s existing TCP/IP network.
