Specifications include, but are not limited to: • The application shall be able to handle a case from initiation to discharge. The system shall provide the information necessary to meet our supervision, reporting, and financial needs. • The application shall allow cases to be assigned to specific officers in the system. Each officer shall be able to track all information for participants throughout their cases. • The application shall allow payments to be posted into the system. • The application shall generate receipts when a payment is posted which can provide the participant’s account balance. Unique payment allocation rules should be able to be established for each court or entity. • The application shall allow any employee authorized to supervise a case to enter notes concerning the case. Activity notes should be able to be made on a person, case, and/or obligation level. System notes shall automatically generate when critical functions are performed. • The application shall allow Officers to schedule report dates and times for each offender. These dates are then stored in the system and can be accessed through reports to ensure compliance with scheduled obligations. When the offender reports the officer uses the information stored in the report scheduler to document the visit. • The application shall support Email/Text Notifications- reminders of upcoming appointments to be emailed or texted to participants. • The application shall allow information regarding any program the participant has been ordered to attend, such as substance abuse or anger management counseling. The officers can then add information regarding their compliance or non-compliance with each program as the case progresses. • The application shall have the ability to track community service hours both ordered and completed. • The application shall have the ability to track jail time hours both ordered and completed. • The application shall have the ability for alcohol and drug tests to be entered into the system as well as the date the test(s) were given, the type of test and the result(s). • The application shall have the ability to automatically assign random drug tests to participants, set up for weekly, biweekly, monthly, or quarterly testing. The application shall have the ability for participants to log in to an on-line system each night to see if they are scheduled for a drug test. Text and Email alerts can also be sent when random tests are scheduled. • The application shall have the ability for warrants to be entered on each participant when necessary. The system must display a Warrant alert whenever the offender record is displayed. • The application shall have the ability for court appearances to be entered with the date of the appearance as well as the result of the court appearance. • The application shall have the ability for external documents to be attached to the Person, Obligation and Court.
