Specifications include, but are not limited to: ● The supplier shall be entirely responsible for receiving, handling, storing, and delivering materials and equipment. ● The supplier will be fully responsible for the equipment and shall ensure they are working properly at all times. 2.1.1. Installation ● All transportation and installation arrangements will be the responsibility of the supplier. ● Bottled and bottleless water coolers and their installation will be provided on a supplier-furnished and installation basis. ● Initial delivery of equipment must be coordinated with the requesting department. ● Installation of equipment and any related filtration or water line system must be coordinated with Facilities Management. ○ Equipment requiring a water line system may not be installed without prior approval by Facilities Management. ● The supplier will be solely responsible for repairing any and all damage to the premises resulting from the installation process. ● The supplier shall remove all install crating and resulting debris upon completion of install. 2.1.2. Service Calls & Delivery Expectations ● The supplier shall respond to service calls within 72 university business hours. ● Supplier shall deliver requested products within 14 business days of receipt of a Purchase Order (PO) to the desired location. ○ Elevators may not be available in all locations. ● At no time may PET bottles, filled or empty, be left in hallways or breezeways, on sidewalks, or other locations not agreed upon with the requesting department in advance. 2.1.3. Maintenance, Repairs, & Replacements ● Routine maintenance and cleaning shall be performed by the supplier every three (3) - six (6) months for bottled water coolers and every six (6) - twelve (12) months for bottleless coolers. ○ Upon completion of maintenance and cleaning, the supplier will obtain signature confirmation from the department of completed work. ● In the event that a malfunctioning or worn out part is found, the supplier shall notify the department and obtain written authorization to conduct any additional cost repairs. ● Should any equipment be “aged out” and no longer serviceable, the supplier shall provide a replacement. If the replacement price is more than the original unit, the supplier shall obtain written approval from the department for the increased rental pricing.
