Specifications include, but are not limited to: Bus Requirements: 1. Buses must have a minimum of 40 passenger seats, unless otherwise requested. 2. The motor coach fleet is to include one or more wheelchair-accessible coaches and shall meet the most recent State of Texas and federal requirements. 3. Buses cannot be more than six (6) years old. 4. Buses must have working air conditioning and heating. 5. Buses will have working restrooms that are to be cleaned, sanitized, and equipped with toilet paper, towelettes, working lights, and emptied waste tanks, if requested. 6. Buses will have Wi-Fi capabilities, if requested. 7. Buses will have a working DVD entertainment system, if requested. 8. Buses must have optimal luggage/equipment storage 9. Buses must be presented in a clean and well-maintained condition. 10. Buses must pick-up and drop-off groups at the requested locations on campus Additional/Unscheduled/Last Minute Trips: It may be possible the College will have additional team travel or other travel functions with little advance notice. The charter bus company will be notified as soon as the need is identified for any additional travel dates. Travel will most typically be within the State of Texas, but does not exclude out of state travel. Type of travel will depend on the event. • Examples of little advance notice team travel include: • Conference Tournament • National Championship • National Competitions – travel to an airport (Houston Hobby or G.W. Bush) • Examples of unscheduled College travel include: • Student organization activities • Alumni activities Trip Cancelations: In the event of a cancellation by the College, the following shall apply: • If the vendor is notified of a cancellation with an eight (8) hour or more notice prior to scheduled departure time, the vendor shall not be entitled to any reimbursement. • If the vendor is notified of a cancellation less than eight (8) hours prior to the scheduled departure time, the vendor shall be entitled to the flat-rate cancellation fee (see Proposal). • If the vendor is notified of a cancellation less than eight (8) hours prior to the scheduled departure time due to nature’s wrath, act of God, war, terrorism, disaster, civil disorder, forfeit and cancelation of game by opponent, curtailment of transportation facilities, or similar emergency beyond the parties’ control, making it impossible to proceed with the trip, the vendor shall not be entitled to the flat-rate cancellation fee. • If the vendor is notified of a cancellation while in transit to the scheduled destination, due to nature’s wrath, act of God, war, terrorism, disaster, civil disorder, forfeit and cancelation of game by opponent, curtailment of transportation facilities, or similar emergency beyond the parties’ control, making it impossible to proceed with the trip, the vendor shall be entitled to the actual miles accumulated for a flat rate not to exceed but be equal to a five hour minimum trip, whichever is greater.