Specifications include, but are not limited to: Provide The City of Shawnee with tools to assist in maintaining and managing assets in an efficient and cost effective manner. The proposed fleet software system, and process examination should assist the organization in improving customer service and communication, repair and maintenance services, and increase staff efficiency and productivity. This will also assist in the transparency and maximize efficiency of our city budget. In addition, complete, real-time, easily accessible data will enhance staff and management ability to maximize availability, usage and cost effectiveness of resources. The proposed system must be capable of maintaining and managing complete lifecycle details for assets, parts, work orders, etc. Furthermore, the City currently does provide maintenance, repair work and fuel contract services to non-City agencies and neighboring communities that will need to be accommodated separately from City owned assets. The City recognizes the need to track and manage all of its fleet activities with quantitative information. Although the City currently utilizes CityWorks EAM and Outsystems for a portion of their fleet information management, the fleet department can only use a modified portion of that application to meet very basic functions. The successful vendor will enter into a contract with the City for the purchase, implementation and ongoing support of such software. The following functional requirements, goals and objectives should not be interpreted to be the only functions or features expected from the selected application but are there to help provide clarification to current or anticipated business processes or requirements. The outlined processes or procedures provide basic guidelines for the City’s functional areas and are based primarily on existing, intended or potential paths for processes and procedures. Proposals should include recommendations of alternate functionality or outline native functionality of the recommended solution that will accomplish the objectives of each area.