Specifications include, but are not limited to: Number of Participants - There will be an estimated two-hundred sixty (260) participants for the plated dinner, with one-hundred thirty (130) participants for other events in this RFP. The final number will be provided (30) business days prior to the event. A. Catering 1. Proposal shall include a proposed menu packages for meals: (2) hot breakfasts, (1) hot lunch, and (1) plated dinner B. Room Rental 1. One (1) General Session Room with banquet style set-up to hold approximately one-hundred thirty (130) atendees on following days: i. Day 1, 12/13/23: Full Day (8:00 am to 5:00 pm) ii. Day 2, 12/14/23: Morning (8:00 am to 10:00 am) 2. One (1) General Session Room with banquet style set-up to hold approximately two-hundred sixty (260) atendees on following days: i. Day 1, 12/13/23: Evening (5:00 pm to 9:00 pm) C. Audiovisual Equipment 1. Vendor will include any addi�onal costs for projector screens/AV equipment for Day 1. 2. An LCD projector and tripod screen will be provided by the vendor for the general session in the ballroom with Wi-Fi access, may include setup. The projector package will include a cart, cabling, a power strip, and extension cord. Vendor may provide IT tech support, if necessary. D. Lodging 1. One-hundred thirty (130) lodging rooms with preference of 1) King Bed and 2) Queen Bed.
