Specifications include, but are not limited to: 1. CATALOG (BENCHMARK) CONTRACT All goods offered under this Catalog (Benchmark) Contract solicitation will be based on offerings available on published catalogs, internet / online catalogs, manufactured product lists, custom published product lists, or available at a retail location. 1.1. Specifications The specifications below and/or mentioned in any part of the solicitation will be understood as indicating the type, function, minimum standard of design, efficiency, and quality desired, and will not be construed in such a manner as to exclude the manufacturer’s products of comparable quality, design, and efficiency. Whenever in any part of the solicitation, contract documents, an article, or material, is defined by describing a proprietary product, or by using the name of a manufacturer or vendor, the term “or District approved equal”, if not inserted, will be implied. If a brand/model other than specified is offered, complete descriptive information of said brand/model must be included with the response. A sample of the items proposed may be requested for testing. The proposer will be responsible for all costs of submitting a sample for testing and approval. 1.2. Benchmark Pricing Pricing offered on this type of contract provides for Discounts from a benchmark which can be any of the following: ● CURRENT CATALOG: A copy of the supplier's latest published catalog must be included with the proposal or provide a link to the catalog. ● INTERNET / ONLINE CATALOG: An internet / online catalog must be available at the submitted internet address provided. ● MANUFACTURER'S PRICE LIST: A price list published in some form by the manufacturer of a product and available to and recognized by the trade must be included with the proposal. ● CUSTOM PUBLISHED PRICE LIST / MENU: A price list especially prepared for a given proposal should be included with the proposal. The District shall be the sole determinate as to acceptability. ● SHELF PRICE: Prices must be available at a retail location. Note: Unless submitting shelf/online internet pricing, price lists/catalogs must be submitted with the response; otherwise, the response will be considered non-responsive. If an internet/online catalog is offered in addition to a printed catalog, the pricing must be consistent. If an internet/online catalog is offered as an alternative to a printed catalog, the pricing structure must clearly be defined in the proposal. ● Price Changes Requests for price increases within the term of the contract must be submitted thirty (30) days before the scheduled change to the Purchasing Office at the District for approval. Price increase requests must be documented with a new dated benchmark price list/catalog that is the same type as the one submitted with the bid. 1.3. Discounts Proposers must indicate a discount (even if the discount is “0%” off the list price) but may offer multiple discounts by category. Leaving the Proposal Form Discount Percentage (%) blank will be considered non-responsive to this solicitation. The percentage discount offered will remain firm for the term of the contract. 1.4. Sample of Goods Pricing on a sample of goods may be requested as part of the discussion/negotiation phase of the proposal evaluation or at any other time during the contract term to be used for Preferred Vendor evaluations or competitive pricing comparisons. 1.5. Catalogs / Price Lists Vendors awarded a catalog contract shall be able to supply up to (25) published catalogs, manufacture price list price, or custom published price list / Menus within two weeks after notification of the award of the contract at the Proposer’s expense. Digital and website catalogs are accepted. If included in the proposal do not resend. 1.6. Order Processing Campus / Department(s) will issue requests for quotes for items. All requests for quote responses should be submitted within a reasonable time. Quotes should itemize goods showing the list price of each item with the discount being applied per line. The District will issue individual purchase orders as goods/services are needed. There are no guaranteed minimums. MCISD will not be responsible for any goods delivered or services performed without a properly executed purchase order. Any contracts or agreements signed by any District employee other than the Superintendent The designee shall be considered null and void.
