Specifications include, but are not limited to: 1. DESCRIPTION The Matanuska-Susitna Borough School District (MSBSD) is seeking quotes from qualified contractors to provide snow removal and sanding services on a per occurrence basis for Burchell High School, Colony Middle and High School Complex, Cottonwood Creek Elementary School, Finger Lake Elementary School, Iditarod Elementary School, Larson Elementary School, Mat-Su Career and Tech High School, Mat-Su Day School, Palmer High School, Palmer Junior Middle School, Pioneer Peak Elementary School, Shaw Elementary School, Sherrod and Swanson Elementary School Complex, Tanaina Elementary School, Teeland Middle School, Valley Pathways School, Wasilla High School, and Wasilla Middle School. Contractors agree, by the submittal of their quote, that the MSBSD shall be their first priority client when snow removal and sanding is called for under the terms of this quote. Contractors shall not be excused from performance because of other commitments. 2. EQUIPMENT Equipment must be as specified in Attachment E, Equipment List, and shall be of equal size and quantity or greater. Substitution of other equipment must be approved in advance by the MSBSD. All equipment used shall be in good operating condition and shall meet all safety and OSHA requirements. The contractor must have the capability of keeping their equipment in good operating order for the duration of the agreement or be able to have the ability to obtain a suitable replacement piece of equipment. A list of equipment designated for each site must accompany the quote. The list shall specify the standard nomenclature for each piece of equipment, i.e. make, model, year, size, etc. The MSBSD reserves the right to evaluate equipment and reject quotes if, in the opinion of the MSBSD, the equipment is inadequate. A 4 x 4 truck with a plow may be used as a secondary piece of equipment for clean-up and smaller spaces such as sidewalks, loading docks, etc. The MSBSD reserves the right to cancel a contract if inadequate equipment is being used to clear school parking lots. 3. ADDITIONAL SUBMITTAL REQUIREMENTS The following must be included with the quote or the quote may be considered nonresponsive and be rejected: A. Equipment list that specifies the standard nomenclature for each piece of equipment, i.e. make, model, year, size, etc. for each site the contractor intents to quote on. 4. RESPONSE TIME FOR BASE BID A. The contractor will automatically respond to a snowfall of three (3)” or greater in a twenty-four (24) hour period. The MSBSD may also call the contractor if the MSBSD determines that services are needed for the site. The contractor shall be allowed a minimum of TWO (2) HOURS to commence snow and/or sanding operations from the time directed by the MSBSD. Unless exempted in this document, or by prior approval, all action shall be accomplished within TWENTYFOUR (24) HOURS of start-up. B. In the event that the contractor does not respond within two (2) hours and the MSBSD has to call out another contractor, or is obligated to use MSBSD Facilities personnel, to perform snow removal and/or sanding services, the contractor shall be responsible for any and all expenses incurred by the MSBSD for such work. The contractor may also be assessed liquidated damages per Section 17. 5. RESPONSE TIME FOR ADDITIVE ALTERNATES A. Additive alternate sites are on-call only and the MSBSD Facilities Department will call the contractor if they determine snow removal and/or sanding services are needed for a particular site. The contractor shall be allowed a minimum of FOUR (4) HOURS to commence snow removal and/or sanding operations from the time directed by the MSBSD. Unless exempted in this document, or by prior approval, all action shall be accomplished within TWENTY-FOUR (24) HOURS of start-up. B. In the event that the contractor does not respond within four (4) hours and the MSBSD has to call out another contractor, or is obligated to use MSBSD Facilities personnel, to perform snow removal and/or sanding services, the contractor shall be responsible for any and all expenses incurred by the MSBSD for such work. The contractor may also be assessed liquidated damages per Section 17. 6. HOURS OF OPERATION Snow removal and/or sanding operations are to be performed outside of regular school hours unless otherwise approved by the designated person for that site. Snow removal and/or sanding services at all High School and Middle School sites are to be completed by 6:00 AM. Snow removal and/or sanding services at all Elementary School sites are to be completed by 7:00 AM. Persons listed on the “Designated Contact Personnel Page” (to be provided at award of contract) are the authorized MSBSD representatives for “call outs”, if required. 7. SNOW REMOVAL DEPTH The contractor shall remove the snow down to ONE-QUARTER (1/4) INCH minus snowpack of the existing surface at each school. Extreme caution must be exercised to avoid damage to curbs, sidewalks, underground utilities, light poles, clean-out pipes, etc. The successful contractor must flag all obstructions (such as cleanouts, fire hydrants, guidelines, utility posts, etc.) before beginning any work on any contracts. Damages caused by the contractor shall be repaired fully in a neat, workmanship-like manner at the contractor’s expense. Satisfactory repair of damage will be determined by the MSBSD Facilities Department Capital Projects Coordinator, Antonio Weese, or his designee. In the event a repair cannot be made by the contractor in a timely manner, as determined by the Facilities Department, and the Facilities Department must make repairs, the contractor will be billed for time and material repair expenses. Contractors who fail to remove snow and ice as indicated in this section shall be required to remove slush at no additional charge when requested by the designated person for that location. 8. STACKING OF SNOW/DISPOSAL AREAS Disposal areas have been designated at each site. If designated areas are not adhered to, the contractor will be required to move snow, at no charge to the MSBSD, to the authorized area. If designated snow storage areas are not fully and efficiently used, the contractor will be required to re-stack or remove snow from school district property at contractor’s expense. If, due to exceptionally heavy snowfall, the designated areas become full, the MSBSD Facilities Foreman for that site will designate new snow storage areas. Additionally, it is the responsibility of the contractor to keep all entrances and exits to driveways and parking lots clear. If snow is not stacked in such a way as to keep entrances and exits clear, the contractor will be required to re-stack or remove snow from school district property at contractor’s expense.
