Specifications include, but are not limited to: The State Controller invites professionals, with documented experience, qualifications, and demonstrated expertise in the field of identification and recovery of improper payments involving complex Federal and State laws, rules and regulations, to submit a proposal to provide overpayment recovery audit services to the State. The State Controller will provide the contractor with all documents and records necessary to conduct the review. The records, whether manual or electronic will be provided in the format utilized by the State agencies. The contractor shall only review documents and records provided by the Controller. The contractor selected will be responsible for / expected to: Review accounts payable/disbursement transactions (excluding payroll expenditures) made for Fiscal Years 2018, 2019, 2020 and 2021, which includes the period beginning July 1, 2017 through June 30, 2021. Contact/further review all vendors with questionable transactions. Deliver a list of overpayments with an explanation as to why and when overpayment was made along with supporting documentation to the State Controller. Overpayments should not be excluded due to the financial status of the account. The contractor should report the overpayment to the State Controller with a brief description of the status of the accounting. Complete the review of all payments within 180 days of awarding the contract. Deliver a detailed report of internal control weaknesses which contributed to the overpayments, including recommendations for corrective action. Maintain and protect the confidentiality of all records. The contractor and each employee or agent of that person, is subject to all prohibitions against the disclosure of confidential information obtained from the State in connection with the contract that apply to the State Controller or applicable State agency or an employee of the State Controller or applicable State agency. The contractor and each employee or agent of that person who discloses confidential information in violation of a prohibition under this section is subject to the same sanctions and penalties that would apply to the State Controller or applicable State agency or an employee of the State Controller or applicable State agency for that disclosure. Obtain approval from the State Controller of any and all amounts identified as potential overpayments before any collection attempts are made. Collect overpayment recoveries as approved by the State Controller. All recovery payments shall be made directly to the State. To allow time for the performance of existing state payment auditing procedures, the contractor may not perform a recovery audit of a payment during the 180‐day period after the date the payment was made. Recovery audits will exclude MaineCare Program payments, which are subject to a separately executed contract under the Maine Department of Health and Human Services.
