Specifications include, but are not limited to: The Municipal Clerk’s Office – Elections is seeking to purchase five (5) Dominion ImageCast X Ballot Marking Devices, fully ADA compliant integrated accessibility components, and accessories to provide accessible voting devices for vote by mail elections. The ImageCast X Ballot Marking Devices must be compatible with Dominion Voting Systems specifications such that ballots printed from the device can be directly and accurately scanned and processed using Dominion’s Democracy Suite version 5.5.32.4 and ImageCast Central version 5.5.32.5 with ImageCast Adjudication version 5.5.32.1. Implementation and Training Requirements: The contractor will be responsible for all aspects of the initial implementation of the ImageCast X devices. The contractor will also be responsible for providing the necessary materials and documentation associated with the implementation to the Municipality such as, but not limited to, the following: • Initial acceptance testing to ensure devices are operating correctly. • Deliver the devices to the Municipality. • Provide documentation to include Use Procedures, training materials, and maintenance plans. • Provide information on proposed maintenance plan (e.g. yearly preventative maintenance). • Conduct approval testing to verify that all components operate properly, integrated with the Municipality’s existing system, to include: o Conduct end-to-end testing on the devices prior to final approval. o Prepare the devices for being a component of logic and accuracy testing using a process approved by the Municipality. Election Specific Support Requirements: The contractor will provide the following: • Assigning personnel to fulfill roles as technicians to support the Municipality during the election cycle to ensure all equipment and technology is operating appropriately at all vote centers and the Municipality’s Election Center. • Assigning personnel to train staff of the Municipality on the setup and operation of the devices. • Maintaining an inventory of parts for repairing equipment to remove risks that the accessible voting devices are inoperable due to a lack of spare parts. • Assigning personnel to assist the Municipality in performing maintenance and repairs based on the maintenance plan submitted, should it be required, with options for onsite and video or phone call support.
