Specifications include, but are not limited to: I. Design Services 1. Meet with Owner to establish project schedule(s) for each project, define objectives, and develop project plan for each project. Project Plan/ Schedule must include the bid process, pre-bid meeting, deadline for questions, bid opening, award, pre-construction meeting, project start date and completion date. 2. Develop design drawings and specifications which include any mechanical, electrical, and piping as needed. 3. Facilitate meetings as needed with Sullivan County Purchasing, Sullivan County Department of Education Personnel and Facility Maintenance Personnel. 4. Provide a schematic cost estimate and conceptual project schedule. 5. Facilitate meetings with Sullivan County Purchasing and Sullivan County Department of Education Staff to design documents, drawings, and outline specifications around the technical specifications. II. Bid Administration 1. Develop and provide bid drawings and specifications to Sullivan County Purchasing and Sullivan County Department of Education for review; Provide assistance with the development of final bid package. 2. Issue design documents to the appropriate County officials for review as appropriate prior to bidding process. 3. Reproduce and issue the final bid package documents to plan rooms and potential bidders during the bid process. 4. Assist with the bid process including attending pre-bid meetings, issuance of addenda, assisting in receipt of bids, investigate and recommend award of contracts to lowest responsive bidder for each project and provide recommendation letter. III. Construction Administration Phase 1. Facilitate Pre-Construction meeting and conduct regular construction progress meetings. 2. Provide Construction Administration. a. Review, log and approve submittals, shop drawings, Request for Information etc. b. Review construction reports. c. Attend project progress meetings. d. Review and approve applications for payment and make sure all required forms and documentation are submitted. e. Coordinate with designated Project Manager and Sullivan County Purchasing on all Request for Change Proposals, Change Orders, etc. including maintaining a log of all such documents. f. Provide direction for questions and concerns from the contractor and Project Manager in resolution of problems. 3. Provide Field Services for entire construction period. a. Conduct site visits as appropriate for the project. 4. Conduct Substantial Completion Inspection, coordinate with Project Manager to create punch list, substantiate those items noted are completed, and issue Substantial Completion Certificate. IV. Project Close Out 1. Provide support services as needed during the project close out process. 2. Issue Final Completion and Acceptance letter recommending acceptance. 3. Coordinate with all contractors, consultants, to develop a project O&M Manual to be submitted with final project as built drawings. (One hard copy of the O&M Manual and project as built documents will be submitted along with an electronic copy on a USB Drive)
