Specifications include, but are not limited to: 1. Prepare an annual administrative cost allocation plan, which is fully compliant with OMB Uniform Guidance 2 CFR part 200 and which identifies for each administrative service: • The total expenditure incurred to provide the service in the most recent full year; • Any exclusions of total expenditure from the cost to be allocated, with explanation for the exclusion; • The basis on which cost is to be allocated to programs; • The quantity of service provided to each program in the most recent full year; • The unit cost to provide the service; • The full cost allocated for providing the service to each program. The cost allocation plan must be completed and delivered to the county by May 1st of each year. Information required by the consultant (including unaudited financial statements and various data components) can be provided by the county as early as February 1st of each year. 2. Prepare an annual Indirect Cost Rate Proposal (ICP), which identifies the costs of indirect services provided to the Sedgwick County Health Department operating areas. This cost plan must be fully compliant with OMB Uniform Guidance 2 CFR part 200. 3. Prepare a Fully-Loaded Hourly Personnel Rates Plan based on prior years budgeted expenditures allocated to COMCARE service provider staff. 4. Determine the average daily cost of housing prisoners at the Sedgwick County Local Adult Detention Facility (Jail), which will include calculating a daily per prisoner cost rate, and a booking fee cost rate. Develop a Jail Rate Analysis Cost Breakdown by cost category by daily cost per inmate. The Jail Rate Analysis should include an hourly cost per inmate for municipal billing rates. These costs are to be calculated annually, immediately following the completion of the Cost Allocation Plan with final rates available within 30 days of completion of the Cost Allocation Plan. Provide assistance, if needed, with the completion of the submission to the Office of the Federal Detention Trustee eIGA website. 5. Be available to defend and/or explain the numbers in the Cost Allocation Plan to local, state and federal agencies if requested. This may include educational or informational meetings with County Management and Staff. 6. Be available to justify to federal agencies the numbers and data included in the Jail Rate Analysis and used in the submission to the Office of the Federal Detention Trustee eIGA website. 7. Be available to enter into negotiations of each completed Cost Allocation Plan with local, state, and federal representatives, if such negotiation is requested by such representatives. 8. Provide consulting support regarding the county’s data collection worksheets, allocation bases, indirect cost pools, and methods of distributing costs for appropriateness. 9. Insurance shall be maintained in force throughout the duration of this Contract with specifications as outlined in the Insurance Requirements section.
