Specifications include, but are not limited to: (1) Coordinate with Gunnison County in the recruitment and development of a Gunnison County Leadership Team (aka Leads Team) as well as a Full Planning Team. a. Work with Gunnison County Emergency Management to provide assistance with the identification, development and recruitment of a Gunnison County CWPP Leads Team (7-10people). The Leads Team will most likely include representatives from Gunnison County, WRWC, local fire district(s), Upper Gunnison River Water Conservancy District (UGRWCD), Colorado State Forest Service (CSFS), CFRI, BLM, and USFS. These key leadership and subject matter experts will make decisions that lead the larger group towards a final cohesive product. The Leads team will also be responsible for planning meetings for the Full Planning Team. i. Deliverable: Leads Team Distribution Contact List (Excel) b. Work with Gunnison County Emergency Management to provide assistance with the identification, development and recruitment of a Gunnison County CWPP Full Planning Team. This larger Full Planning Team will be responsible for providing specific input and feedback into the CFRI RADS model and any other the risk assessments, developing project recommendations, providing expert knowledge regarding current operations and resources related to risk management within the County and other CWPP input as needed. The Full Planning Team will most likely include representatives from all of the agencies/organizations represented within the Leads Team as well as invitations to representatives from a variety of other agencies, organizations, Tribes, community groups and affiliations including the full membership of the Upper Gunnison Shared Stewardship Council (UGSSC). i. Deliverable: Full Planning Team Distribution Contact List (Excel) (2) Meeting facilitation requirements a. Secure in-person and virtual meeting venues with hybrid meeting capacity b. Ensure adequate technology exists and is operational to support quality hybrid meetings c. Send calendar invitations to distribution contact list d. Send meeting invitation notifications for each meeting, sent in advance of the meeting, to distribution contract list e. Create meeting agendas in coordination with GCEM and CFRI lead, identifying clear and achievable meeting goals and objectives f. Keep, maintain and distribute detailed meeting notes g. During meetings, facilitate communication, ensure adherence to the agenda (i.e., staying focused) while being respectful of time and the need to achieve meeting goals and objectives. h. Document all key decisions and critical action items and, as necessary, follow up with partners regarding key action items i. File all meeting documents in appropriate location within Gunnison County SharePoint Site j. Deliverable: Satisfactory completion of these tasks and responsibilities. (3) Create Project Timeline/Gantt Chart a. Work closely with GCEM, WRWC, and CFRI to create a timeline (or Gantt chart) that details project phases and milestones within the phases in order to keep the project on track. b. Deliverable: Project timeline or Gantt chart
