Please note: This is a Sole Source Notification. The migration of CDB from its legacy system to a new cloud-based system has been a huge undertaking. Hundreds of staff hours have been spent to integrate the new system. Additionally, the software is utilized by CDB’s vendors, and vendors have been and are being trained on the new system. In order to limit the expenditure of time and resources by both State employees and vendors’ employees, a multi-year term for licensing is preferable now that the implementation has been completed. Although the exact impact on vendors is unknown, frequent changes in management software as large as this could frustrate CDB’s vendors, possibly depleting the vendor pool or causing vendors that remain to add premiums to their bids. A multi-year term would limit this change. Additionally, the State will receive a better return on investment from the large amount of human capital and money spent on implementation if the software is utilized for a longer term. A longer term will also allow CDB, who is not well versed in software procurement, ample time to ensure that an RFP for a future vendor meets all of CDB's needs and CDB is able to procure future services through that new RFP. Finally, CDB will lock in a discounted price in a three year contract. For a three year term, an increase of 4% between years was negotiated, where the typical increase is 6% between years. Therefore, there is a saving of 2% compounded in executing a three-year contract. The costs for the Data Warehouse, Annual and Development Maintenance, and Quarterly Release Trainings are also locked in at the current price.
