Specifications include, but are not limited to: The relocation consultant will be responsible for providing all tools, transportation, and materials used in performing the tasks under this contract. All relocation work must comply with the Uniform Relocation Assistance and real Property Acquisition Policies Act of 1970, as amended in 1987 (URA). The selected firm will be expected to work closely with the development and residential services team to create and execute the relocation plan. 1. Develop, implement, and oversee the administrative structure, framework, and processes for the relocation program, including the following aspects: • Develop a comprehensive master relocation plan and schedule including detailed relocation policies, procedures, and guidelines for the relocation of residents at Grove Court & Grove Court Extension throughout the redevelopment process. • Develop program procedures and processes to address logistics ofrelocation. • Develop procedures to ensure accurate and appropriate tracking of residents, including a detailed, comprehensive “From-To” matrix. • Develop the tools and strategies necessary to communicate the relocation plan to the residents. • Coordinate documentation of all relocation activities. • Participate in meeting with the Vernon Housing Authority as necessary. 2. Bid preparation and execution of contracts. • Issue a formal Request for Proposal (RFP) to potential movers. i. Work with development team to ensure RFP meets applicable restrictions and requirements. • Review vendor submissions and provide recommendation to development team based on analysis of costs, warranties, time frame, etc. 3. Manage all facets of the relocation process during the pre, post and construction phase of development. 4. Perform integration of mover with project team, including the review and coordination of schedules 5. Supervise the packing, labeling, inventory and storage process to ensure that contents are handled appropriately. 6. Monitor the mover to ensure all contractual requirements aremet. 7. Work directly with residents to coordinate implementation of relocation plan and ensure smooth, timely transitions including temporary transfer of mail and termination of transfer upon return, disconnect and reconnects of all utilities for both moves and uninstall and reinstall televisions and computers.. 8. Identify special needs of tenants; assist with reasonable accommodation to facilitate relocation process, including accommodation for pets. Provide transportation for any residents with mobility challenges to temporary unit.
