Specifications include, but are not limited to: Phase I – Preliminary Concept 1. Review existing system, confirm extent of problems, complete a quick preliminary engineering review to consider reasonable alternatives to resolve issue prior to initiating actual construction documents. Submit review letter summarizing your conclusions. In each case, some CCTV or field investigations were done to identify these failing systems. This information will be made available for review. 2. Meet with City representatives to discuss recommendations and any substantial changes to the project scope as necessary. Phase II - Preliminary Design 1. Prepare preliminary plans and profiles, as needed, (60% drawings) using City of Shawnee and APWA 5600 Standards. GIS based drawings are desired similar to example in attachments, however, simple plan/profile sheets may be necessary. In general, AIMS survey data is sufficient for pipe repairs. However, sufficient field visits or survey data should be taken for accurate surface restoration and system connections. 2. Complete field inspection of each selected location to confirm structure and pipe condition, document structure dimensions, and restoration items, especially streetlight conflicts. 3. Locate existing property and easement lines, marked utilities, and other critical elevation of structures. Determine need for additional construction easements or access agreements. 4. Prepare preliminary construction cost estimate. 5. Meet with City as necessary to develop the preliminary design. 6. Attend progress meetings with city staff; these meetings may be online meetings. 7. Utility Coordination: forward preliminary plans to all utilities, prepare a schedule of utility relocations as planned by each utility, identify utility conflicts and coordinate utility relocations, including the need for possible relocation agreements and estimated cost. Lead preliminary utility relocation plan meeting with all utilities. 8. Submit an electronic sets of preliminary plans, including preliminary cost estimate and property and easement requirements, to the city staff for review and approval. 9. Prepare presentation documents, including an Overall Location Map to be used in presentations to the City Council. 10. Determine what permits may be needed and assist the City in obtaining approvals on permits from regulatory agencies, and other parties involved. 11. Prepare mailing to affected residents and businesses with preliminary repair map and access agreement requests. 12. Other services not established herein that the Consultant feels necessary for successful completion of work. Phase III - Final Design 1. Provide all design phase services including, but not limited to site visits, design,opinion of probable cost and preparing final plans and specifications. Specific site surveys or soil borings will be considered an extra service. The Consultant shall be responsible for all design phase services whether provided by the Consultant or subcontracted to subconsultants, laboratories, or other parties. The Consultant shall also provide design schedule updates with design pay request submissions. 11”x17” Plans will be provided to the City in pdf format. 2. Submit electronic set of final plans, including probable opinion of cost, to the City staff and Johnson County SMP for review and approval. 3. Hold pre-bid utility coordination meeting. Provide field staking of easements and proposed structures within the project work limits to assist utilities in their relocation work, as needed. 4. Prepare easement acquisition or access agreement exhibits as individual property overlays on the repair maps. If full easements are required, this will be considered an extra service. 5. Prepare necessary permit applications and Stormwater Pollution Prevention Plan (SWPPP) for State and Federal NPDES permits. As appropriate, coordinate a Corps of Engineers jurisdictional determination and prepare necessary permits. 6. Bidding Document to include specifications, proposal form, overall location map, spreadsheet summary of workscope, final repair plans/maps. 7. In the event multiple SMP projects are bid as one project, separate itemized bid forms and quantities will be required for each SMP Project. 8. Traffic must be served during all construction phases of this project. Therefore, traffic control plans are required. As appropriate, signage and pavement marking plans shall be required.
