Specifications include, but are not limited to: a. Task 1: Project Start-up i. At the start of the project, the Consultant will meet with City staff to review and refine the scope of work, project objectives, process, and deliverables. The Consultant will establish a project work plan and schedule, identify potential issues, and coordinate with City staff regarding project management activities. b. Task 2: Analysis i. Evaluate the City’s current ordinance and construction standards against best practices, state and federal legislation, and existing data/environment. Working closely with City staff, the Consultant should develop an understanding of staff’s primary issues with the existing code. c. Task 3: Outreach and Engagement i. The Consultant is expected to assist throughout the public hearing and adoption process including the hearing(s) with the Board of Public Works and Safety and City Council. City staff will develop a task force to serve as the body to make final recommendations to the Board of Public Works and Safety and City Council. It should be expected that this project will include several public in-person meetings including but not limited to: meetings with stakeholders, public open house/workshops, and adoption hearings. d. Task 4: Recommendations and document draft i. Develop recommendations for consistent communication regarding the project and unified messaging that successfully translates the project’s community image. Messaging and communication strategy may the creation of print and/or web materials. ii. Develop a description of the type and format of the final product(s) to be delivered at the close of the entire planning project, including descriptions of the product(s)’ media, format, mapping, style, graphics, and flowcharts, etc. Depending on the recommended types of products, this may include things such as: the general style and layout of maps, layout of web page(s)/materials, style and layout of pamphlets/brochures, table of contents for a plan document, and/or other. The City’s municipal code is published online with American Legal Publishing and the final Stormwater Ordinance should be compatible with this software; however, this can be in addition to a user-friendly format. e. Task 5: Final Draft and deliverables i. The final document will be presented to the Board of Public Works and Safety and City Council for adoption. The Consultant will be expected to assist City staff with presentation of the materials at public hearings. Once adopted, the Consultant will provide 10 hard copies and digital copies of the updated Stormwater Ordinance and construction standards to City staff. Digital copies shall be in a pdf format as well as an editable format, to be determined by the Consultant and City staff for ease of making future revisions.
