Specifications include, but are not limited to: replace its existing financial system software suite with a fully integrated cloud-based software solution, shared countywide with on-site and off-site departments, that has the following capabilities: General Ledger Accounts Payable Fund Accounting on Modified Cash Basis Segregation of Funds Separate Companies (i.e. Separate Legal Entities although all use one EIN) Invoicing/Collection Monitoring Purchase Order/Encumbrance Accounting – With Automated Workflow Payroll Interface Capability with UKG Timekeeping & Payroll Project/Grant Accounting Fixed Assets Bank Reconciliation 1099 Refund Reporting for Multiple Years Budgeting Contract Management/Monitoring Reporting Capabilities for all Functional Modules (G/L, A/P, PO, Projects/Grants, F/A, Bank Reconciliation, Budgeting, Contracts, etc.) Additional incorporation of any of the following detailed capabilities, within the proposed Software Systems, will also be taken into consideration for the Qualification Process. Files & data having import/export capability with/to Excel (*.xlsx) and CSV file formats Ability to generate reports in PDF and Excel formats Ability to run reports for a specific time frame, by Account, Fund, Department, or Entity Ability to create/print both Federal & State required reports Ability to create custom reports within all Financial Modules Drilldown capability to find the source records for a specific transaction Ability to scan invoices/documents into a vendor file Ability to scan quotes/documents onto an individual purchase order Have multiple fund accounting entries for the same vendor all paid on one check Consolidation roll-up of funds/companies E-mail/Fax capability to simultaneously send PO’s to vendors and internal departments Ability to change/adjust PO’s after original creation Able to create and update Projects/Grants using budgetary and revenue/expense data Multiple Grant/Project revisions anytime during a fiscal year, or, if needed, across fiscal years Vendor 1099’s issued for each individual refund year vs. year of payment Ability to create, store, edit, and retrieve draft budgets within Fiscal Year Budgeting revisions anytime during the Fiscal Year (include budget adjustments and tracking) Detailed audit trail of every transaction by User/Date/Time/Event within all Modules Ability to convert historical data for minimum of 3 years (preferably 5) into new system
