All correspondence must be made through the Vendor Portal. Specifications include, but are not limited to: Consultant to provide the following services for during the term of the resulting contract: A. Compliance and Monitoring Services: On behalf of Clackamas County, ensure compliance with financial assistance awards and contract provisions as well as applicable Federal and State laws and regulations, by performing the functions required to maintain the County’s Monitoring Plan, which includes, but may not be limited to: • Administers the County’s fiscal monitoring of sub-recipients through the use the Financial Assistance Policy and Manual; • Perform a risk assessment of each sub-recipient using County developed tools, such as the risk assessment; • Perform ongoing fiscal monitoring based on the risk assessment • Perform follow-up to fiscal monitoring efforts; • Assess if the sub-recipient has a continuing capacity to carry out the approved program or project; • Identify potential problem areas and to assist the sub-recipient in complying with applicable laws and regulations; • Assist sub-recipients in resolving compliance problems through discussion, negotiation, and the provision of technical assistance and training; • Provide adequate follow-up measures to ensure that performance and compliance deficiencies are corrected by sub-recipients; • Ensure that required fiscal records are maintained to demonstrate compliance with applicable regulations and requirements; • Ensure sub-recipient expenditures of federal funds are properly documented and made in accordance with applicable regulations and requirements; • Verify sub-recipients have audits, as required under 2 CFR Part 200 Subpart F; • Consider whether the results of the sub-recipient’s audits, on-site reviews, or other monitoring require adjustments to the sub-recipient agreement; • If applicable, review sub-recipient agencies to determine if services are delivered in accordance with contract requirements as to type of services and number of units of service; and • If applicable, review records of sub-recipient agencies to determine if systems are in place to properly document the provision of services, client eligibility, and compliance with any other contract requirements. • Addresses sub-recipient noncompliance and offers recommendations to County management on needed enforcement or resolution actions. • Consultant determines which sub-recipients require monitoring through the use of County developed tools, such as the risk assessment and financial assistance policy and manual, and by working with management, grant accountants, and various staff.
