Specifications include, but are not limited to: The City of Kenai requires the following Classification Study and Salary and Benefits Survey to be conducted in accordance with generally accepted compensation methods, and applicable state and federal laws and must meet the standard of reliability, validity, and defensibility: Classification Study. Develop and implement a Classification Study that will result in a comprehensive classification plan review and analysis of the duties and responsibilities of all job positions included under the City’s Classification Plan (Attachment A). To ensure each job position is assigned to the appropriate job class and salary range based on the kind and level of its duties and responsibilities and to ensure internal equity, the Classification Study must include the following: • Initial meeting with the City’s Personnel Working Group to discuss scope of services and an agreed-upon methodology and scheduled regular meetings to discuss progress or clarify the information provided. • Review the City’s Classification Plan (Attachment A), Organizational Chart (Attachment B), each of the City’s position descriptions included under the Classification Plan (approximately 75), and the City’s classification practices and policies (Title 23 of the Kenai Municipal Code). The City of Kenai regularly updates its Classification Plan and position descriptions and uses a job evaluation tool to establish the salary range for each position classification. The City of Kenai will provide position descriptions and classification practices and policies. Job questionnaires and interviews with employees will not be necessary to accomplish this task. • Review and evaluate the City’s existing job evaluation tool, provide comments on its strengths and weaknesses, and propose improvements or recommend a new framework. The City will provide a copy of its job evaluation tool. • Analyze the duties and responsibilities of each position and determine the relative internal value of the position compared to other jobs within the City’s Classification Plan to ensure that each position is assigned to the appropriate job classification, FLSA designation, salary range, and benefits eligibility based on the kind and level of its duties and responsibilities, job requirements, and other factors that can affect job responsibilities. This may be accomplished using the City’s job evaluation tool or another agreed-upon method if recommended and accepted by the City before use. • Provide recommendations, including but not limited to what job classifications should be added, removed, amended, or consolidated, changes to position descriptions, changes to classification practices and policies, and changes to the classification structure. An analysis must be provided to support recommendations and propose implementation methods. • Prepare a preliminary report, executive summary, and final report of all classification findings and recommendations. Reports must be logical in design and easy to understand. Salary and Benefits Survey. Develop and implement a Salary and Benefits Survey that will result in a comprehensive salary and benefits survey that accurately represents, collects, and provides results for all positions included in the City’s Classification Plan as well as illustrates the high, median, and mean results for comparable employers to ensure the City’s salary and benefits and compensation structure are sufficient to attract and retain qualified employees, including but not limited to the following: • Initial meeting with the City’s Personnel Working Group to discuss the scope of services and survey and regular meetings to discuss or clarify an agreed-upon methodology, including the development of a comparison pool to be surveyed. The selected proposer must provide the proposed comparison pool and survey tools to the City for review and acceptance before use. • Review the City’s Classification Plan (Attachment A, including any recommended changes resulting from the Classification Study), Organizational Chart (Attachment B), each of the City’s position descriptions (approximately 75), Salary Schedule (Attachment C), compensation structure, and benefit summaries to be provided by the City. • Develop a targeted survey to collect the required comparison data for all City positions from comparable employers (Attachment D) using an agreed-upon survey tool. Obtaining comparison data for some positions or classes may require data from additional comparable employers beyond the comparison pool if the comparison pool does not yield results for these positions or classes. • Develop and review comparable data collected, evaluate the City’s position within the comparison pool, identify positions with pay and benefits above or below the comparison pool, identify areas in which the City differs from the comparison pool, make findings, including an assessment of local competition and analysis of the City’s compensation structure, and propose options for addressing areas identified in findings. Data must be collected and reviewed for all job classifications. • Prepare a preliminary report with comparison tables, executive summary, and final report of all salary and benefit findings and recommendations. Reports must be logical in design and easy to understand. Final Report and Presentation. • Prepare a final 2023 Classification Study and Salary and Benefits Survey Report and provide twenty (20) bound copies and an electronic version of the report. The report must be logical in design and easy to understand. • Present report and findings to the Kenai City Council in-person in Kenai, Alaska at a regular City Council meeting or Work Session.
