Specifications include, but are not limited to: Provide the most qualified candidates for the positions of a Human Services Quality Assurance Coordinator, Management Analyst, Investigator, Typist Advanced and Administrative Assistant -Med Records Person to the Agency to fill a total of five (5) positions. The positions located at GRC in Glenwood, Iowa. Services shall include, but are not limited to, the following: 1.3.1.1 Be able to present qualified candidates to the Agency on execution of this contract. 1.3.1.2 The qualified candidates will have the following competencies: A. Administrative Assistant 2 a. Coordinate all aspects of the client medical record system. b. Provide Health Information Management functional and technical leadership for facility by providing recommendations on Records Management and HIPAA issues. c. Coordinate and evaluate Records Management (RM) services, expand/refine RM program as needed. d. Coordinate and resolve problems affecting RM by working with individuals within and outside the facility. e. Assure all departments are in compliance with the standards established by the State Records Management Division. i. Develop and maintain a rapid retrieval, concise, complete record-keeping system. Updates systems as necessary to include improvements and assure compliance with State and/or Federal guidelines, regulations or laws. ii. Develops master plans to control the systematic retention, transfer, retirement or disposal of agency records, file analysis and design, forms development and documentation procedures. iii. Serves as a member and consultant to the Electronic Medical Records for the Glenwood Resource Center. This requires the use of data retrieval techniques in order to provide reports and retrieve statistical data stored in the electronic medical record. f. Chair Medical Records Committee. Coordinate and assure the auditing of charts, track chart deficiencies and monitor the correction of those deficiencies. Ensure facility-wide communication and training regarding medical records. Perform chart audits and black book audits monthly and send results to the Treatment Program Administrators. Follow-up on deficiencies so that Iowa Plan standards for Federal Department of Justice are satisfied. Chair DHHS Facilities Tag Committee and serve on Audit Committee. g. Keeps or obtains statistical data for GRC, making special reports or retrieving information from data as required and completes various special projects that may arise. Also participates in or chairs committees or "projects" as required. i. Responds or coordinates responses to various questionnaires and requests for statistical record information accumulated or available from medical records. During this process, ensures that all confidentiality standards are met. Compiles, prepares and distributes mandated reporting systems essential for GRC compliance with existing standards (e.g. ICF/ID Survey, Iowa Hospital Association, and the DHHS Non-discrimination Compliance Review). In addition, compiles other reports and statistics as required by the Dept. of Health and Human Services, GRC, and others, as well as those outside state government.
