Specifications include, but are not limited to: Preliminary Design Phase. This phase involves those activities required for defining the scope of a project and establishing preliminary requirements. Some examples of activities within this phase of a project include, but are not limited to: 1. Coordinating with the City on project scope requirements, finances, schedules, operational safety and phasing considerations, site access and other pertinent matters. 2. As applicable, coordinating project with local FAA personnel and other interested stakeholders to identify potential impacts to their operations. 3. Planning, procuring, and/or preparing necessary surveys, geotechnical engineering investigations, field investigations, and architectural and engineering studies required for design considerations. 4. Developing design schematics, sketches, environmental and aesthetic considerations, project recommendations, and preliminary layouts and cost estimates. 5. Preparing project design criteria and other bridging documents commonly used for alternative project delivery methods such as design-build contracting. Design Phase Services. This phase includes all activities required to undertake and accomplish a full and complete project design. Examples include, but are not limited to, those below: 1. Conducting and attending meetings and design conferences to obtain information and to coordinate or resolve design matters. 2. Collecting engineering data and undertaking field investigations; performing geotechnical engineering studies; and performing architectural, engineering, and special environmental studies. 3. Preparing necessary engineering reports and recommendations. 4. Preparing detailed plans, specifications, cost estimates, and design/construction schedules. 5. Preparing Construction Safety and Phasing Plan (CSPP). 6. Printing and providing necessary copies of engineering drawings and contract specifications.} During construction projects, the qualified professional engineering firm will comport with FAA Advisory Circular 150/5100 14.E as outlined: Construction Phase Services. This phase may include all basic services rendered after the award of a construction contract, including, but not limited to, the following activities: 1. Providing consultation and advice to the City during all phases of construction. 2. Representing the City at preconstruction conferences. 3. Inspecting work in progress periodically and providing appropriate reports to the City. 4. Reviewing and approving shop and erection drawings submitted by contractors for compliance with design concept/drawings. 5. Reviewing, analyzing, and accepting laboratory test reports of materials and equipment. 6. Assisting in the negotiation of change orders and supplemental agreements. 7. Observing or reviewing performance tests required by specifications. 8. Determining amounts owed to contractors and assisting the City in the preparation of payment requests for amounts reimbursable from grant projects. 9. Making final inspections and submitting punch-lists and a report of the completed project to the City. 10. Reviewing operations and maintenance manuals. During Construction projects, the consultant will be responsible for coordinating the construction contractor’s DBE or WBE monthly reporting requirements to the FAA, if applicable. The consultant will assist the City with monthly processing of requests to the FAA for grant reimbursements. The scope of possible project(s) for this Request for Proposal includes but is not limited to the following: • Avigation Easement, Construction Mitigation, & Relocate RW 16 Threshold • Rehabilitate Aprons 2024 and Beyond • Construct Sand Storage Building • Construct ARFF Building • Upgrade Airport Lighting and NavAids • Aviation, Civil, Electrical, Structural and Mechanical Related “On Call” Engineering Services - Ongoing • Attending Airport Advisory Commission Meetings on an “As Needed” basis.
