Specifications include, but are not limited to: 6.1.1 Financial Applications 6.1.1.1 General Ledger 6.1.1.2 Budgeting 6.1.1.3 Accounts Payable 6.1.1.4 Tenant Billing 6.1.1.5 Purchasing & Requisitioning 6.1.1.6 Financial Reports 6.1.1.7 Accounts Receivable 6.1.1.8 Capital Assets 6.1.1.9 Capital Fund Management 6.1.1.10 Grant Management 6.1.1.11 Payroll 6.1.1.12 Facilitate Online Banking with Direct Deposit 6.1.1.13 Direct Deposit of Housing Assistance Payments (HAP) 6.1.2 Housing Applications 6.1.2.1 Applicant Waiting List(s)(must handle multiple programs) 6.1.2.2 Appointment Management (multiple programs) 6.1.2.3 Unit Management (multiple programs) 6.1.2.4 Vacancy Tracking (multiple programs) 6.1.2.5 Low Income Public Housing Tenant/Case Management 6.1.2.6 Section 8 Housing Choice Voucher Tenant/Case Management 6.1.2.7 LIHTC Program Management 6.1.2.8 Family Self Sufficiency 6.1.2.9 Work Order / Maintenance System 6.1.2.10 Creation & Submission of 50058/50059 form 6.1.2.11 Rent Calculation 6.1.2.12 SEMAP, WVHAS, Family Self-Sufficiency Reporting, Rent Calculations, Contracts, and Tracking Forms 6.1.2.13 UPCS Inspections 6.1.2.14 HQS Inspections 6.1.2.15 Mobile Application for HQS Inspections 6.1.2.16 Non-Subsidized Rental Management 6.1.3 Other Desired Features 6.1.3.1 Executive Dashboard – allows quick and effortless assessment, in real-time, of the agency’s business functions including, but not limited to, vouchers being utilized versus vouchers available, wait-list status, units leased up versus units vacant, units under repair, budgets by departments, etc. 6.1.3.2 Capabilities for integration with online banking applications, and facilitation of direct deposit of housing assistance payments (HAP) and/or direct debit of tenant bank accounts for monthly rent. 6.1.3.3 Ability for clients to submit applications through an on-line portal. 6.1.3.4 Ability for clients to check wait-list status on-line. 6.1.3.5 Ability for landlords to access their accounts with the WVHA through an on-line portal. 6.1.3.6 Integrated Document Imaging system – Providing the ability to pursue a paperless office environment. 6.1.4 Data Conversion Project Management to include: Full data conversion from existing system to new. Successful installation and implementation of new product. Testing of the accuracy, validity, and integrity of the new software and hardware incorporated into the WVHA’s computer network. The WVHA currently uses the following software applications: • MRI Tenmast • Microsoft Office 365 applications • Harper’s Payroll Data Conversion is required from the MRI Tenmast product. 6.1.5 Training Training will need to be provided to all of the WVHA staff and shall include End-user, Intermediate, and Technical level training; all as necessary for the WVHA to operate independently. Proposers must have sufficient resources to provide end-user training for all staff and technical training for the WVHA’s leadership staff and/or IT provider in all application modules. Technical training shall include a conceptual overview of all modules and how they interface and interact with each other. Any, separate training costs shall be clearly stated in detail in the RFP response.
